Optimal Care · 4 days ago
Executive Administrative Assistant to CEO
Grand Rapids, MI
Full-time
Onsite
Mid, Senior Level
$70K/yr - $90K/yr
5+ years expOptimal Care is a clinician owned and operated company providing Physician Services, Home Health, and Hospice Care. They are seeking an Executive Administrative Assistant to provide high-level administrative support to the CEO and senior staff, managing schedules, handling communications, and performing data analysis and clerical duties.
Health CareHealth DiagnosticsMedical
Responsibilities
Managing and maintaining executive schedules, including making appointments and meetings with both internal and external individuals as well as prioritizing the most sensitive matters
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
Skilled Data analysis and proficiency in Microsoft applications including but not limited to Excel, Outlook, Word, and Access. Perform filtering and sorting of data, V-lookup, Pivot Table, and other functions, as requested
Prepare requested reports and presentations, collect and analyzes necessary information
Record meeting discussions and provide minutes as requested
Maintain inventory of executive office supplies. Anticipate office needs and fully stock as necessary
Create and maintain both paper and electronic copies of all state-required entity-related documentation, certification, and licensing
Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries
Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts
Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
Manage complex office administrative work requiring the use of independent judgment and initiative
Qualification
Required
High school diploma or GED
Minimum 5 years of experience supporting C-Suite Executives
Interpersonal skills and ability to communicate effectively
Knowledge of medical terminology
Strong verbal and written communication skills
Able to operate computer equipment and efficiently operate within Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint)
Current and valid Driver's License
Reliable transportation and valid automobile insurance coverage
Preferred
Associate degree
Experience working in a healthcare setting
Familiarity with Home Care Home Base (HCHB) and/or Ethizo
Benefits
Minimum of 3 Weeks Paid Time Off (PTO)
Company Vehicle Program
Flexible Work Schedule
Mentorship Culture
Medical, Dental, and Vision Insurance
401(k) with Employer Match
Mileage Reimbursement
Cutting Edge Technology
Company
Optimal Care
Optimal Care is the Midwest's premier provider of Physician Services, Home Health, and Hospice Care.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase