City of Overland Park · 1 day ago
Human Resources Benefits Coordinator
Overland Park, KS
Full-time
Onsite
Mid Level
$80K/yr - $80K/yr
3+ years expCity of Overland Park provides an opportunity to connect with the community while working on meaningful projects. The Human Resources Benefits Coordinator is responsible for coordinating all aspects of employee benefit plans, conducting orientations, and ensuring compliance with regulations.
Government Administration
Responsibilities
Provides day-to-day administration of all employee benefits programs
Responds to employees and providers with questions concerning eligibility, changes, enrollments, plan design, and benefit plan interpretation
Makes recommendations for changes in City's benefit plans
May present benefit plan analysis and recommendations to the Council Committee
FMLA, review and tracking assistance and backup, potential administration
Coordinates the benefits renewal process that includes selecting a benefits consultant; reviewing quotes and offers; developing and presenting staff recommendations to the appropriate council committee, and ensuring that each plan and contract is executed within timeframes established
Also responsible for maintaining enrollments and changes to the Section 125 Plan
Coordinates the annual Open Enrollment process, creates and distributes packets, schedules and conducts benefit meetings; receives and verifies the accuracy of completed forms and online open enrollment elections, and submits forms and elections to insurance carriers
Administers Consolidated Omnibus Budget Reconciliation Act (COBRA) and Section 125 Plan weekly reimbursements
Notifies employees and beneficiaries, coordinates enrollments, monitors eligibility and explains plan details
Inputs and maintains a database of all COBRA participants and employees in out-of-pay status
Tracks and ensures receipt of premium payments and proper accounting of those payments
Conducts functions necessary to ensure that insurance premiums for all of the City's benefits are remitted accurately and on time
Reconciles insurance registers against payroll registers and insurance billing statements
Generates financial requests or automated clearing house transactions
Maintains required documentation to provide accountability for City funds
Inputs and maintains a database of retirees and the City's subsidy for their continued insurance benefits
Tracks and ensures receipt of premium payments and proper accounting of those payments
Assists in the day-to-day administration of retirement plans
Assists with participant education for retirement plans, including, KPERS, MEPP, KP&F, and the 457 Deferred Compensation Plans by serving as back-up to the Benefits Assistant
Inputs and maintains KPERS and KP&F retirement applications, applications for disability, service purchases, and life insurance claims
Works with the payroll division to ensure leave of absence status for employee premiums and eligibility are communicated appropriately
Performs new employee, first-day orientations
Explains all related paperwork and information and assists employees with their portion of insurance-related information and then completes City's portion with necessary information
Develops and coordinates distribution of annual employee benefit statements
Creates documents outlining value of employer-provided benefits and compensation
Communicates important need-to-know information concerning employee benefits using appropriate mediums such as newsletters, voicemail, email, memos and flyers
Maintains and updates benefit summary brochure used in recruiting
Stays current on federal, state, and local legislation affecting employee benefits and assures that City plans comply with regulations
Administers the City's wellness program
Coordinates, communicates, and implements programs and services for employees to provide program outcomes for better health
Works to scheduling annual biometric screenings, flu shot clinics, and educates employees regarding the City's wellness program through multiple avenues
Partners with on-site clinic staff and vendors to ensure the integrity of the clinic and wellness program coordination
Coordinates day-to-day administration associated with the City's employee assistance program
Reviews utilization reports; assures up-to-date information is available through the City's intranet site; processes monthly invoices; and schedules quarterly training sessions
Inputs benefit enrollment and maintenance information in Human Resources Information System (HRIS) and various vendor portals and websites
Daily administration of bills, processing, payment and reconciliation
The employee must work the days and hours necessary to perform all assigned responsibilities and tasks
Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals
The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable
Qualification
Required
Bachelor's degree in business administration, a related field of study, or an equivalent combination of formal education and work experience is required
Three to five years of human resources or administrative experience with preference given for experience in benefits
Excellent oral and written communication
Expert Excel level experience required (i.e. V-look up)
Good listening skills
Must have working knowledge of windows-based word processing and spreadsheet software applications, along with familiarity with HRIS software systems
Ability to comply with City's confidentiality policy
Preferred
Certification as a benefits professional is preferred
Prior benefit and retirement experience in municipalities or states preferred
Advancement toward Certified Employee Benefits Specialist or Certified Benefits Professional is desirable
Company
City of Overland Park
A suburb of the greater Kansas City metropolitan area, Overland Park was incorporated as a first-class city May 20, 1960 with a population of 28,085.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
David Scott
Chief Financial Officer
Shawna Holtgrew
Deputy Chief Information Officer
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