Arup · 7 hours ago
Administrative Assistant I
Salt Lake City, UT
Full-time
Hybrid
New Grad, Entry LevelARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah. They are seeking an Administrative Assistant I to provide administrative support activities, requiring a working knowledge of departmental mission and procedures, while maintaining a confidential environment.
ConsultingProfessional ServicesProject ManagementService Industry
Responsibilities
Assembles and reports data from various sources to produce tables, charts, reports, and memorandums for review
Prepares letters and memorandums upon request using excellent working knowledge of departmental functions
Edits documents to ensure composition and contextual accuracy; proofread typed data ensuring proper spelling, punctuation, and grammar usage
Provides administrative support for policies and programs. May make decisions within the scope of the policy being administered
Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department
Organizes and maintains departmental files
Provides a training resource on use of computer based systems and applications
Tracks and maintains departmental budgets
Interfaces with all levels of ARUP personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion
Schedules appointments, determining priorities, and maintaining calendar
Maintains control files on confidential/high priority matters and follow up on outstanding issues when required
Copies and distributes documents and correspondence
Provides transportation for visitors when necessary
Follows up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate personnel are notified
Coordinates and arranges travel for departmental personnel
Insures excellent attention to detail in preparing and proofing all documents, reports, and correspondence
Uses a good measure of personal tact, integrity, and judgment when dealing with internal and external contacts. Interfacing involves direct contact with employees, vendors, and visitors to varying degrees
Assists in the maintenance and distribution of mailing lists
Other duties as assigned
Qualification
Required
Provides administrative support activities requiring a working knowledge of departmental mission and procedures
May support one or more individuals, working in a confidential environment
Performs administrative support activities under general supervision and in close relationship to the day-to-day work of the departments(s) supported
Assembles and reports data from various sources to produce tables, charts, reports, and memorandums for review
Prepares letters and memorandums upon request using excellent working knowledge of departmental functions
Edits documents to ensure composition and contextual accuracy; proofread typed data ensuring proper spelling, punctuation, and grammar usage
Provides administrative support for policies and programs
May make decisions within the scope of the policy being administered
Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department
Organizes and maintains departmental files
Provides a training resource on use of computer based systems and applications
Tracks and maintains departmental budgets
Interfaces with all levels of ARUP personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion
Schedules appointments, determining priorities, and maintaining calendar
Maintains control files on confidential/high priority matters and follow up on outstanding issues when required
Copies and distributes documents and correspondence
Provides transportation for visitors when necessary
Follows up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate personnel are notified
Coordinates and arranges travel for departmental personnel
Insures excellent attention to detail in preparing and proofing all documents, reports, and correspondence
Uses a good measure of personal tact, integrity, and judgment when dealing with internal and external contacts
Assists in the maintenance and distribution of mailing lists
Stooping: Bending body downward and forward by bending spine at the waist
Reaching: Extending hand(s) and arm(s) in any direction
Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc
Communicate: Frequently communicate with others
PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies
ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body
Vision: Having close, far, and peripheral visual acuity to perform a variety of tasks such as make general observations of depth and distance
Company
Arup
Arup is an independent firm of designers, planners, engineers and technical specialists offering a broad range of professional services.
Founded in 1946
10001+ employees
H1B Sponsorship
Arup has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (74)
2024 (42)
2023 (30)
2022 (42)
2021 (24)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Carolyn Poirier
Chief Financial Officer Americas Region | Principal
D
Don Stewart
CFO
Recent News
2026-01-13
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2025-11-19
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