Swinerton · 23 hours ago
Senior Project Administrator
Bellevue, WA
Full-time
Onsite
Mid, Senior Level
$32.64/hr - $45/hr
3+ years expSwinerton is a company seeking a Senior Project Administrator to manage the administrative support responsibilities for the project management team and project field office. The role involves ensuring efficient and accurate project documentation while providing day-to-day administrative support to project managers and project teams.
Construction
Responsibilities
Able to perform all essential Project Field Administrator responsibilities
May coordinate and/or supervise project assistants/coordinators
May answer phones – screen/handle routine items, direct calls as appropriate
Compose and/or edit letters, memos, reports, procedures, etc. as required
Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations
Attend and document project meetings (write minutes), as applicable
Set up and maintain project filing system
Maintains project documentation, schedules, action logs, and status reports
Manages project communication channels and ensures stakeholders receive timely updates
Maintains project files and ensures version control and proper document storage
Distribute documents to subcontractors, maintain document logs
Compose and issue Commitments and Change Orders to Subcontractors
Maintain Compliance Documents for Subcontractors and update for timely release of payments
Work with Project Teams and act as liaison with Subcontractors and Vendors
Prepare and document extra work orders
Assist in compiling billings, lien releases and certified payrolls, as applicable
Compile contract close-out documents and as-builts
Complete other responsibilities as assigned
Facilitates onboarding of new project team members and ensures they have required access/tools
Works with cross‑functional teams to gather information and ensure workflow alignment
Assists with compliance activities, quality checks, and adherence to project standards
Provides day‑to‑day administrative support to project managers and project teams
Provides day-to-day administrative support to Leadership Teams
Qualification
Required
4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration
Ability to keyboard 65-75 WPM accurately
Advanced knowledge and use of word-processing and spreadsheet software
Proficient in use of general office procedures and office machines
Proficient English verbal communication skills, including professional telephone manner
Proficient written communication skills, including business writing skills
Reliability, dependability and flexibility
Benefits
Medical
Dental
Vision
401(k) with company matching
Employee Stock Ownership Program (ESOP)
Individual stock ownership
Paid vacation
Paid sick leave
Paid holidays
Bereavement leave
Employee assistance program
Pre-tax flexible spending accounts
Basic term life insurance and AD&D
Business travel accident insurance
Short and long term disability
Financial wellness coaching
Educational assistance
Care.com membership
ClassPass fitness membership
DashPass delivery membership
Additional term life insurance
Long term care insurance
Critical illness and accidental injury insurance
Pet insurance
Legal plan
Identity theft protection
Other voluntary benefit options
Company
Swinerton
The Swinerton Family of Companies provides construction services throughout the Western United States.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lori Dunn-Guion
Senior Vice President, NorCal Region Manager
Pete Ruiz
Senior Vice President, Region Manager
Recent News
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