Restoration Management Company · 10 hours ago
Project Coordinator
Anaheim, CA
Full-time
Onsite
New Grad, Entry Level
$20.35/hr - $28.18/hrRestoration Management Company is Northern California's largest emergency service/restoration company, providing reliable, year-round emergency service for water, smoke, and environmentally damaged property. The Project Coordinator is responsible for scheduling and dispatching crews, supporting project management teams, and serving as a liaison to the corporate office.
ConstructionElectronicsHome Renovation
Responsibilities
Call customers for purposes of communicating or coordinating project schedules, and/or respond to general inquiries in a timely manner
Responsible for assisting with Vendor Setup ensuring vendor has provided correct documentation
Answer phone calls from customers, answer questions, or direct to appropriate staff when necessary
Generate Work Orders and Change Orders upon request, forward to customer for signature, and coordinate dispatch of crews accordingly
May be responsible for maintaining daily schedules for crews and other project members, and may assist in establishing schedules for increased efficiencies
May prepare required state, federal, and / or waste management paperwork for all Asbestos Projects, where applicable
Update Invoice Tracking spreadsheet and ensure delivery of Payment Request to management
Organize weekly, bi-weekly, monthly meetings in accordance with company policy, including but not limited to: safety meetings, In-office meetings, production meetings, etc
Work with Call Center regarding new job information
Label photos and upload into specific systems/programs
Create and maintain job files ensuring all job pertinent reports and documents, including budget worksheets, invoices, Project Reports and BOS are properly filed
Prepare daily management report on T&M Cost Spreadsheet, cross checking against subcontractor invoice and labor hours. Submit complete and accurate T&M paperwork daily to Central Billing
Document daily updates on industry specific programs for all open jobs. Enter information from Tick Sheets completed by the Technicians and Project Managers into industry specific programs (Moisture Mapper, Xactanalysis, and Mica reports)
Distribute and send all US mail and interoffice mail (courier service) for the Branch
Monitor visitor access when required, ensuring all protocols (safety/corporate) are followed
Ensure all local, state, and federal postings as directed by HR and Safety are properly displayed
Organize timecards by division and review for errors. Where applicable enter hazard pay data and/or verify construction labor; submit to Payroll
Communicate with and assist Payroll and Human Resources with payroll and employee issues
Responsible for keeping petty cash supply balanced, authorizing reimbursements and tracking cash flow for submission to corporate office. (Except for Corporate)
Keep adequate levels of office supply inventory, RMC apparel, and order when necessary
Provide administrative support to: Branch Manager, Project Supervisor, Project Managers, Operations Manager, Technicians and Human Resources
Download documents and pictures into appropriate job folder for billing
Serve as point of contact to all office and/or project vendors, customers, and field personnel
Participate in production meetings
Serve as liaison to corporate office for new forms, policies, and procedures
Qualification
Required
High School Diploma or equivalent
Proven work experience in a restoration or construction industry preferred
Use of good judgement and discretion with handling confidential data
Good knowledge in working with MS Office
Customer service focus, with excellent interpersonal skills
Good grasp of English
Excellent analytical and problem-solving abilities
Multi-tasker, with ability to meet tight deadlines, works well under pressure
Ability to follow directions, utilize resources
High attention to detail, accuracy, and proofreading
Preferred
Bilingual (English/Spanish) preferred
Benefits
Medical
Dental
Vision
EAP
401k and matching
Life insurance
PTO
Paid holidays
Competitive salaries
Company
Restoration Management Company
Restoration Management Company specializes in water damage, mold and environmental remediation, construction, and electronics restoration.
Founded in 1985
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jon Takata
Founder & President
Marlee Takata
Human Resources Business Partner
Recent News
2025-03-04
Company data provided by crunchbase