State of Indiana · 1 day ago
Executive Assistant
Indianapolis, IN
Full-time
Onsite
New Grad, Entry LevelThe State of Indiana is one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. The Executive Assistant supports the Public Finance Director and General Counsel, providing administrative support and being the first point of contact in the office.
GovernmentInformation ServicesOnline Portals
Responsibilities
Maintain front desk Procedure Manual
Greet and screen visitors
Answer and screen telephone calls for IFA, Office of Energy Development, Board for Depositories, and Indiana Education Savings Authority
Respond to routine inquiries and/or make appropriate referrals
Make updates and changes to the IFA website
Prepare monthly payment notices for State Revolving Fund
Price and order office supplies as necessary
Coordinate scheduling of conference rooms
Arrange meetings and order lunch when necessary
Print and distribute monthly IFA Board Packets
Send faxes for staff members when requested
Make copies as requested
Appropriately distribute incoming mail and other materials for all agencies on the floor
Deliver items as requested within walking distance
Post and mail meeting notices and agendas as requested for meetings
Schedule meetings and conferences for staff
Serve as key operator of all office machines, including routine upkeep, ensuring tonor is ready, loading paper, and montioring faxes
Qualification
Required
High school diploma or equivalent
Highly organized – able to handle multiple tasks
Experience with Microsoft Word, Power Point, Outlook, Excel and Adobe Pro
Typing skills – minimum 50 wpm
Knowledge of office machines
Above average clerical skill; knowledge of English grammar, spelling, punctuation, and formatting
Good interpersonal relationship skills; ability to communicate with persons of all educational and social backgrounds
Ability to exercise independent judgment within established guidelines and procedures
Preferred
Office experience or accredited training preferred
Benefits
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
+ 150 hours of paid new parent leave
+ Up to 15 hours of paid community service leave
+ Combined 180 hours of paid vacation, personal, and sick leave time off
+ 12 paid holidays, 14 in election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Company
State of Indiana
State of Indiana is the government website that provides information, services, news, and events related to Indiana.
Founded in 1816
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Pamella Cook
Chief Financial Officer
Annie Frischkorn
Senior Human Resources Business Partner
Recent News
2025-11-08
2025-08-13
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