Hartford Public Schools · 1 day ago
Executive Assistant to the Chief Financial Officer - Central Office - (N180-2526)
Hartford, CT
Full-time
Onsite
Mid, Senior Level
$60K/yr - $73K/yr
5+ years expHartford Public Schools is seeking an Executive Assistant to the Chief Financial Officer to provide diversified administrative support to the senior executive. The role involves maintaining schedules, composing correspondence, managing budgets, and assisting in the preparation of reports and presentations.
Education
Responsibilities
Maintain schedule and appointments and resolve conflicts as needed
Compose and prepare correspondence and reports independently
Respond to incoming phone correspondence
Maintain budget for the Chief Financial Officer’s department
Arrange meetings/conferences; assemble materials in preparation for meetings
Under the supervision of the executives, develop and implement procedures to improve efficiency
Maintain attendance records for all department staff
Assist in the preparation of Board agenda items and other reports/presentations
Order all supplies, equipment; prepare requisitions, standard invoices, receiving reports; complete payment process
Prepare Employee Reimbursement Request and accompanying documentation on behalf of executives
Develop and maintain an electronic library of materials related to the departments
Perform other related tasks as requested
Qualification
Required
High school diploma or GED supplemented by courses in secretarial training or business administration
Minimum five years of executive secretarial experience, preferably supporting the Director level or higher
Proficient in the use of Microsoft Windows, Excel, PowerPoint, Access and any other applicable programs and equipment
Must attend training to update computer skills as needed
Excellent verbal and written communications skills
Demonstrated ability to consistently make work decisions in accordance with department policies and procedures
Strong verbal and written communication skills
Ability to maintain confidentiality
Demonstrated ability to deal effectively, fairly and courteously with people, and to establish and maintain effective work relationships
Ability to take directives and follow through with initiative
Ability to exercise tact and courtesy in discriminating between callers who should have access to the executives and those who should be referred elsewhere
Demonstrated ability to maintain professional demeanor in stressful situations
Must be flexible to provide support periodically which may fall outside of the normal workday
Preferred
Associate Degree in Secretarial Sciences
Knowledge of Internet/Intranet and MUNIS
bilingual English/Spanish
Familiarity with Hartford Public School System policies and procedures
Company
Hartford Public Schools
Hartford Public Schools is a school district serving to inspire and prepare all students to succeed in and beyond school.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dr. Leslie Torres-Rodriguez
Superintendent/CEO
Sherri Davis-Googe
Chief Operating Officer
Recent News
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