Armada · 9 hours ago
Senior Office Coordinator
Bellevue Office, Sunset Corporate Campus
Full-time
Onsite
Mid, Senior Level
$54K/yr - $67K/yr
3+ years expArmada is an edge computing startup that provides computing infrastructure to remote areas. They are looking for a Senior Office Coordinator to manage office operations, support employees and visitors, and enhance office efficiency.
Artificial Intelligence (AI)Cloud ComputingData CenterSoftware
Responsibilities
Serve as the professional, welcoming first point of contact for all visitors and guests
Coordinate daily visitor schedules, office reservations, and access card distribution
Send daily notifications of important scheduled visitors and ensure all spaces are prepared in advance
Maintain a strong working knowledge of office staff, leadership schedules, space availability, and building procedures
Manage guest check-in processes in alignment with office policies
Partner with a part-time receptionist, when applicable, to ensure consistent front desk coverage and experience
Oversee the appearance, functionality, and readiness of common areas, conference rooms, kitchens, and shared spaces
Act as the primary point of contact for office vendors, building management, and service providers
Submit and track facilities tickets related to temperature, lighting, cleaning, repairs, furniture, and equipment
Manage deliveries, shipping, and receiving; ensure packages are distributed to employees
Maintain office equipment, supplies, storage areas, and inventory, including snacks, beverages, and kitchen items
Serve as emergency and floor monitor coordinator; complete required building trainings
Work with Head of Workspaces to develop, document, and improve office systems and workflows to support efficiency and scale
Track office spending against established budgets and flag variances or trends
Place and manage recurring orders for office supplies, food, and services using approved vendors and platforms
Apply foundational budgeting knowledge to support responsible spending and operational planning
Assist with coordination of meetings & events, including room setup, catering, supplies, and logistics
Manage conference room reservations and calendars
Provide A/V support for meetings and video conferences as needed
Coordinate weekly breakfast and lunch programs, including vendor management and ordering
Plan and execute office culture initiatives, social events, happy hours, and celebrations aligned with office schedules
Support internal and external events, including leadership visits, client meetings, and company gatherings
Support new hire onboarding by coordinating access, seating, desk setup, and first-day readiness
Manage offboarding logistics, including access removal, badge collection, and key retrieval
Partner with Human Resources on recruiting support, onboarding, departures, office moves, and employee communications
Coordinate with IT and remain current on technology changes; provide basic troubleshooting and on-site support as appropriate
Assist with marketing and business development initiatives and materials as needed
Manage mail, shipping, and receiving
Respond to requests from office members and clients with professionalism and discretion
Perform other duties as assigned
Qualification
Required
3–7 years of experience in an office coordination or administrative role, preferably in a professional services or technology environment
Demonstrated ability to manage office operations independently while partnering effectively across teams
Proven analytical and problem-solving skills, with the ability to make recommendations and implement improvements
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Excellent interpersonal, written, and verbal communication skills
Proficiency with Microsoft Office Suite and standard office productivity tools
Comfortable working closely with executive stakeholders and handling sensitive information with discretion
Benefits
Health Insurance (Medical, Vision, Dental)
Unlimited PTO
Early Equity
401K
Company
Armada
Armada provides modular data centers and edge compute solutions.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$239MKey Investors
M12 - Microsoft's Venture Fund
2025-07-24Series Unknown· $131M
2024-07-11Series Unknown· $40M
2023-12-11Series A· $55M
Leadership Team
Dan Wright
Co-Founder & Chief Executive Officer
Jonathan Runyan
Co-Founder & COO
Recent News
Seattle TechFlash
2026-01-03
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