Baker Botts · 1 day ago
Human Resources Assistant
New York, New York, United States
Full-time
Hybrid
Entry Level
$35.99/hr - $41.21/hr
2+ years expBaker Botts is a law firm seeking a Human Resources Assistant to provide administrative support to the HR Department. The role involves processing hires and terminations, assisting with onboarding, and managing HR data, among other responsibilities.
Information TechnologyLaw EnforcementLegal
Responsibilities
Process hires, terminations and data changes for employees in Firm’s HRIS
Assist with the onboarding of new hires. Enter personal information, emergency contact information, and citizenship information into the Firm’s HRIS for all new hires and verify that all necessary new hire paperwork has been received
Audit HR data and documentation entered into the HRIS
Monitor and respond to inquiries received via the HR inbox. Escalate issues as needed
Coordinate onboarding of associates on a bi-annual basis
Prepare and coordinate the distribution of monthly headcount reports for internal stakeholders
Assist supervisors and managers in administering Firm policies; proactively research answers where necessary
Serve as the back-up for time and attendance system administration
Maintain strict confidentiality of all employee records and information
Track Firmwide anniversaries, create and send necessary e-mails, order and deliver gifts as required
Assist with HR document preparation and preservation
Track hire and termination processes for incoming and outgoing staff and lawyers
Assist with year-end processes
Cross train on all administrative HR functions
Assist with the filing workers compensation claims for all U.S. offices
Complete yearly OSHA reports as required
Other projects and duties as assigned
Post open staff positions on Firm website and other websites
Process invoices related to staff recruiting
Screen and sort incoming resumes and applications; maintain applicant files
Assist with scheduling of phone and in-office interviews, communicating with candidates via e-mail and phone
Submit background checks on prospective employees
Assist Firmwide departments in securing temporary employees; add temporary employees into the Firm’s HRIS
Qualification
Required
Bachelor's Degree required
Minimum of two years in an administrative position in a similar professional environment; HR experience preferred
Strong knowledge of MS Office functions, particularly Excel and Word
Strong organizational skills
Strong attention to detail
Strong verbal and written communication skills; ability to compose grammatically correct correspondence and emails
Must be able to multi-task efficiently to manage workload in a fast-paced environment
Ability to gather data, compile information, and prepare reports
Ability to use independent judgment
Ability to maintain confidentiality
Ability to analyze data
Must be able to work independently with little supervision
Must exhibit strong interpersonal skills and patience to maintain effective relationships with co-workers and employees
Must be a successful team player
Ability to work overtime on weekends and for several weeks at a time during seasonal hiring periods, i.e., Summer Associates (March through May), Fall Associates (September through November) and other times as required
Preferred
HR experience preferred
Knowledge and experience with UKG preferred
Benefits
Comprehensive benefits program designed to support and enhance the overall wellbeing of our employees and their families
Company
Baker Botts
Baker Botts is a full-service international law firm in the energy, technology, and life sciences sectors.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Paul Eichelman
Chief Financial Officer
Nick Peacock
Chief Operating Officer
Recent News
2025-12-24
bloomberglaw.com
2025-11-19
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