Variosystems · 2 days ago
Office Manager
Southlake, Southlake, TX, US
Full-time
Onsite
Senior Level
5+ years expVariosystems is an internationally established electronics services partner with a strong reputation for operational excellence. The Office Manager is responsible for the daily management of office operations, executive support, and ensuring a productive work environment. This role involves coordinating meetings, managing budgets, and supporting cross-functional initiatives.
Electronics
Responsibilities
Manage complex calendars, meetings, and travel arrangements for the VP/GM and NA leadership
Prepare executive presentations, reports, and meeting materials
Coordinate domestic and international travel, itineraries, and expense reporting
Serve as liaison between executive leadership, global counterparts, customers, and internal teams
Track deadlines, deliverables, and strategic action items
Oversee daily operations of the Southlake office to ensure a professional and productive work environment
Serve as the main point of contact for facility management, building services, security access, and vendors
Maintain office supplies, equipment, and meeting spaces
Lead the planning and execution of office events, customer visits, and leadership meetings
Manage office budget, vendor relationships, purchase orders, and invoice processing
Support document control, contract administration, and general administrative workflows
Assist with onboarding and new hire setup in collaboration with HR and IT
Support employee engagement activities that strengthen Variosystems’ culture
Coordinate cross-functional initiatives supporting Operations, Supply Chain, Quality, Sales, and Program Management
Prepare project updates, meeting follow-ups, and communication summaries
Identify opportunities to improve processes and administrative efficiency
Other duties as assigned
Qualification
Required
Bachelor's degree preferred; relevant experience considered
5+ years of experience in executive support and/or office management, ideally in manufacturing, electronics, or a global business environment
Exceptional organizational, communication, and multitasking skills
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
Demonstrated ability to handle confidential information with discretion
High level of professionalism and ability to work with all levels of the organization
Preferred
Experience supporting facility operations or leading administrative processes is a plus
Company
Variosystems
Variosystems is a modern and international electronics service company.
Founded in 1993Sankt Gallen, Sankt Gallen, CHE
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2018-10-19Acquired
Leadership Team
Stephan Sonderegger
CEO
Company data provided by crunchbase