Midwestern University · 3 weeks ago
Sr. Administrative Assistant-AZ- Speech Language Institute
Glendale, Arizona, United States
Full-time
Onsite
Mid, Senior Level
3+ years expMidwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The Senior Administrative Assistant provides administrative support to the Speech Language Institute, assisting SLP graduate student clinicians and overseeing departmental communication.
Higher Education
Responsibilities
Assist SLP graduate student clinicians, including organizing schedules
Disseminating materials for student training
Oversee departmental communication with students regarding clinical matters
Produce student and faculty productivity reports
Support the clinic coordinator
Politely answer phones about SLP-related questions to support PAR scheduling efforts
Greet and welcome patients and their families
Compose, edit, type letters (e.g. letters of agreement), memos and reports
Organize and maintain department files and materials such as test kits and protocols
Organize Valt video recording schedules
Organizing department clinical files
Assist families with technology in the viewing room
Maintain clinical faculty treatment schedule/calendars
Updating clinic website with content from Clinic Coordinator and the Program Director
Submits maintenance and IT support requests for all software and hardware
Maintains clinic cleanliness and organization in compliance with state standards, including logging fridge temperatures for client food storage, keeping cleaning records for family viewing rooms, monitoring weekly laundry of towels and other materials, and coordinating and monitoring the annual calibration and maintenance of clinic equipment (e.g., audiometers, videostroboscopy, CSL, Visipitch)
Provides guided tours for students, explaining clinic facilities, services, and procedures to familiarize them with the environment and operations
Other duties as assigned
Completion of expense reports and check requisitions
Ordering and keeping accurate inventory of clinic materials including removing expired items & replacing items and needed
Order offices supplies
Meeting and room scheduling for clinic
Interface and communicate effectively with PAR’s and other support departments in the Therapy Institute
Other duties as assigned
Qualification
Required
High school diploma or GED and 3-5 years administrative support experience required
Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in person attendance
Excellent written and verbal communication skills
Computer proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
Preferred
One year certificate from college or technical school and/or Associate degree and 5-7 years relevant working experience preferred
Experience working in a team and customer service-oriented environment
Benefits
Medical, dental, and vision insurance plans
Life insurance
Short/long term disability
Pet insurance
Flexible spending accounts including healthcare reimbursement and child/dependent care account
Paid holiday’s
Sick/flex days
Personal days
Vacation days
403(b) retirement plan
Tuition reimbursement
Child care subsidy reimbursement program
Identity theft protection
Employee assistance program
Wellness facility on-site with a fully equipped fitness facility
Company
Midwestern University
Founded in 1900, Midwestern University is a not-for-profit graduate institution of higher education offering degrees in the health sciences on two campuses.
1001-5000 employees
H1B Sponsorship
Midwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (8)
2023 (3)
2022 (12)
2021 (12)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Joshua Baker
Vice President and Chief Academic Officer for Optometry, Pharmacy and Veterinary Education
Kathleen Player
Chief Academic Officer and VP of Health Science Education and VP of Clinic Operations
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