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ApTask · 1 month ago

Event Planning and Execution

New York City, NY

Full-time

Onsite

Mid Level

$70K/yr - $80K/yr

ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. The role involves planning, executing, and managing field marketing initiatives, overseeing event logistics, and collaborating with various teams to ensure successful event outcomes.

Human ResourcesInformation TechnologySmall and Medium BusinessesStaffing Agency

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Plan, execute, and manage field marketing initiatives(in-person events, trade shows, conferences, SKO, high level meetings and executive dinners)

Manage all aspects of event logistics, including budgeting, venue selection, vendor management, on-site execution, and post-event follow-up

Work with marketing and design teams to develop event themes, branding, and promotional materials for events

Manage logistics such as venue coordination, catering, A/V, signage and compliance with internal policies

Support hybrid and virtual event through Zoom backend management, speaker coordination, and detailed run-of-show documentation

Maintain an internal calendar of upcoming events and ensure all teams are aligned on timeline and deliverable

Oversee inventory or tradeshow materials – booth properties, signage, collateral, swag, etc. and manage fulfillment and replenishment

Serve as primary liaison between the marketing and sales teams to ensure tight alignment on priorities and targets of marketing activations

Partner with sales teams to align event strategy with organizational goals and provide guidance on best practices

Collaborate with the finance team to oversee vendor payments and process event-related invoices. Act as the primary liaison to ensure timely payment completion, manage procurement processes, and facilitate invoicing between Mphasis and event vendors/partners

Manager vendor relationships, ensuring contract compliance

Maintain organized systems for event documentation, templates, and historical data to support knowledge sharing

Administer systems for registrations, attendee

Qualification

Event planningVendor managementBudget managementHybrid event managementStakeholder collaborationCommunication skillsOrganizational skills

Required

Plan, execute, and manage field marketing initiatives (in-person events, trade shows, conferences, SKO, high level meetings and executive dinners)