NEOGOV · 1 week ago
Executive Assistant/Administrative Services Specialist
Orange County
Full-time
Onsite
Mid Level
$66K/yr - $89K/yr
3+ years expNEOGOV is seeking an Executive Assistant/Administrative Services Specialist for the County of Orange's Registrar of Voters department. This key position involves managing complex meeting schedules, organizing events, and assisting in HR tasks related to election planning and administration.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Managing complex meeting schedules
Organizing events
Managing internal and external communications
Assisting in the recruitment and orientation of extra help employees
Maintaining required employment records utilizing the County's information systems
Supporting the Deputy Director of Administration in HR tasks related to mandatory reporting requirements, personnel action updates and other general HR actions as needed
Working overtime as needed during the election season, including weekends, weeknights, and/or holidays
Qualification
Required
Demonstrated experience in managing a wide array of tasks
Ability to understand, interpret and apply policy, procedures, and regulations
Ability to work well in a team environment and individually
Ability to work well in a fast-paced environment handling multiple tasks at the same time
Willingness to work overtime with little to no prior notice
Applying principles and practices of human resources (e.g., personnel transactions, recruitment/selection, etc.)
Ability to interpret and understand federal, state, and local legislation, policies, regulations and issues that pertain to the technical and service aspects of the assignment
Applying current employment laws and best practices of human resources, and proactively planning for and applying such to specific emerging issues in the department
Interpret County and department policies and procedures to carry out directives
Review and audit mathematical calculations
Skilled at handling confidential and sensitive information
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to compile and analyze data in Microsoft Excel
Developing, establishing and implementing human resource projects
Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents
Using a keyboard or data entry terminal to enter alpha and numerical data
Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment
Scheduling projects, organizing tasks in the right order, creating meeting plans, statements of work, estimates, timelines, etc
Researching, evaluating, estimating, and accurately interpreting and applying technical data and procedural information to solve problems and/or make recommendations to management
Exercising good judgment, integrity and discretion as well as logically and analytically researching and evaluating information, propositions, and claims
Collecting and analyzing complex and sensitive/confidential data and producing high-quality human resource reports
Knowledge of techniques for gathering, compiling, analyzing, and presenting information verbally and in writing
Ability to identify specific issues/problems; analyze problems in the context of available information and program constraints
Acting decisively and show good judgment within a professional ethical framework
Applying mathematical techniques and concepts involved in collecting, organizing, interpreting, summarizing, analyzing and graphically presenting numerical data including statistical sampling techniques and flow-charting methods
Working in a fast-paced environment, to multi-task, while handling and prioritizing multiple projects and to meet deadlines with accurate and complete work products
Paying strong attention to detail and demonstrating a high level of accuracy
Written documents for a wide variety of audiences, such as composing formal letters, reports, and other official documents
Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment
Working effectively with various levels of organization, including staff, supervisors, and upper-level management
Demonstrating strong verbal and written communications skills; writing with excellent grammar skills and articulating ideas in an organized and effective manner
Communicating technical and complex information in a clear and concise manner
Listening effectively to others and shares technical knowledge with others
Benefits
A variety of health plan options
Annual leave
Paid holidays
Health Care Reimbursement Account
457 Defined Contribution Plan
Annual Education and Professional Reimbursement
Retirement Plan through the Orange County Employees Retirement System
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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