Capps Plumbing and Sewer, Inc. · 2 days ago
TVC - HR Wellness & Compliance Specialist (Human Resources Specialist III)
Texas-AustinWork Locations
Full-time
Hybrid
Entry, Mid Level
2+ years expCapps Plumbing and Sewer, Inc. is seeking a HR Wellness & Compliance Specialist to join their Human Resources Department. This role involves ensuring compliance with state and federal laws, managing employee wellness programs, and processing FMLA requests among other responsibilities.
CommercialCustomer ServiceProperty ManagementResidential
Responsibilities
Receive, review, and process employee FMLA requests in accordance with federal law and agency policy
Determine eligibility, track leave usage, and issue required notices within mandated timeframes
Maintain confidential medical documentation and ensure compliance with HIPAA and privacy requirements
Serve as the primary point of contact for employees and supervisors regarding FMLA rights, processes, and responsibilities
Monitor leave timelines, extensions, recertifications, and return-to-work documentation
Manage requests for reasonable workplace accommodations under ADA/ADAAA
Track accommodation requests, approvals, modifications, and expirations
Provide guidance to leadership on compliance obligations and best practices
Maintain and administer agency leave pool programs in accordance with statute and internal procedures
Review eligibility for donations and participation and ensure required medical documentation is verified
Track leave balances, approvals, and usage; maintain accurate records for audit and reporting
Coordinate employee wellness incentive programs and annual assessments
Receive, review, and validate health assessment and physical exam paperwork for eligibility
Award incentive leave or other program benefits based on completion of required activities
Promote wellness initiatives and communicate program timelines, requirements, and resources
Provide training or informational sessions for employees and supervisors on relevant policies and programs
Recommend policy updates and process improvements to enhance efficiency and legal compliance
Perform additional duties as assigned
Qualification
Required
High School Diploma/GED and six (6) years related experience, OR
Associate degree and four (4) years related experience, OR
Bachelor's, Master's, or Doctoral degree and two (2) years related experience
College Transcripts are required and must be provided before an interview can be extended, it is preferred they be attached to the application
Experience in a Human Resource Specialist field
A valid Texas Driver's License must be provided within 90 days of hire
Strong understanding of the Family and Medical Leave Act (FMLA) requirements and regulations
Working knowledge of ADA, workers' compensation, state leave laws, and related HR compliance
Understanding of HIPAA privacy rules as they relate to medical information
Understanding of benefits coordination, including short/long-term disability
Basic knowledge of employment law, federal & state regulatory compliance
Excellent organizational and case management skills
Strong communication skills—verbal and written—to explain policies to employees and managers
Skilled at recordkeeping and documentation, maintaining confidential files accurately
Strong problem-solving and decision-making skills
Effective time management, prioritizing competing deadlines
Ability to handle sensitive, confidential medical information professionally
Ability to assess eligibility, determine entitlement, and communicate determinations
Ability to work independently with minimal supervision
Ability to acquire knowledge of agency programs, policies, and procedures and of the methods, principles, and practices of the agency
Ability to collaborate with legal, payroll, benefits and management departments
Ability to stay current on regulations through training, policy updates, and legal changes
Proficiency using Adobe Acrobat (fillable forms, document editing, and PDF preparation) with the ability to independently format and process documents
Intermediate Microsoft Excel skills, including formulas, data validation, pivot tables, and tracking spreadsheets, with little to no need for additional training
Preferred
Experience with processing FMLA actions in accordance with Department of Labor's Wage and Hour Division (WHD)
Experience handling state-specific programs for Sick Leave Pool/Family Leave Pool
Experience reviewing and processing ADA Accommodation requests
Documented experience with Adobe Acrobat and Excel
Company
Capps Plumbing and Sewer, Inc.
Capps Plumbing and Sewer is a family-owned and operated plumbing business serving Chicago's north and northwest suburbs for 30 years.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Joe Capps
Owner and Co-Founder
Recent News
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