Clarvida California · 16 hours ago
Mitigation Project Manager
Springfield, MO 65802
Full-time
Onsite
Mid Level
$50K/yr - $60K/yrClarvida California is a company focused on restoration services, and they are seeking a Mitigation Project Manager to manage water, fire, mold, and restoration projects from start to finish. The role involves coordinating between clients, field teams, and insurance partners, ensuring project accuracy and financial performance throughout the restoration process.
CommunitiesHealth CareMental Health
Responsibilities
Contact clients promptly to schedule and confirm initial assessments
Conduct detailed property evaluations, capture photo documentation, and create moisture maps
Develop daily work plans, assign tasks, and document all setup details within DASH
Ensure all client signatures and required forms are collected and uploaded for compliance
For Time & Materials projects, establish an on-site binder for crew documentation and ensure all data is mirrored in DASH
Work with Restoration Manager on scheduling of crews from project start to completion
Initiate and record all adjuster communications in DASH, including approvals, notes, and documentation
Follow communication protocols for complex adjusters using email or XactAnalysis
Clearly document which adjuster authorized specific work or expenditures
Submit vendor and subcontractor requests through DASH for centralized tracking
Coordinate materials testing and abatement bids; confirm insurance coverage and document within DASH
Track all vendor approvals and compliance documentation
Utilize DASH to manage project scheduling, budgets, compliance items, and field updates
Maintain detailed job notes, photos, and moisture readings in DryBook and DASH, ensuring consistency with Xactimate
Communicate workload and scheduling conflicts early; consult leadership as needed
For T&M projects, ensure daily entries, crew notes, and material logs are accurately documented in the on-site binder and reflected in DASH
Perform 360 mapping in Docusketch at initial inspection
Complete sketches in Docusketch and scopes in Xactimate within 24–48 hours of loss
Ensure damage sources and migration lines are clearly defined
Provide field crews with daily scope details through DASH
Monitor project value, budget status, and gross profit margins within DASH
Maintain daily progress updates and log all communications with adjusters and clients
Request approvals for extended drying times or scope changes via DASH and update all stakeholders accordingly
For Contractor Connection or Alacrity projects, provide daily updates per platform requirements
Finalize Xactimate scope and reconcile all equipment counts, vendor charges, and photos within DASH
For T&M projects, review the binder for completeness and ensure all billing documentation is entered into DASH or directly into Xactimate
Confirm all vendor invoices are accurate and approved for direct billing under Servpro 10&10 structure
Obtain all required closeout documentation (Certificate of Satisfaction, Authorization to Pay) and upload to DASH
Achieve a 24-hour turnaround from pre-billing to final billing completion
Notify accounting via DASH when projects are ready for billing and approve all invoices through Bill.com
Responsible for follow-up and collection of final payment on all assigned projects
Qualification
Required
Proven ability to manage multiple projects simultaneously
Comprehensive understanding of water, fire, and mold restoration processes
Proficiency in DASH, Xactimate, DryBook and MS Office
Excellent communication, organization, and client service skills
Strong attention to detail, documentation, and compliance accuracy
Effective decision-making and problem-solving skills
Able to work independently and collaboratively
Valid driver's license and reliable transportation required
Benefits
401(k) matching
Company parties
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance
Company
Clarvida California
Pathways Community Services (PCS) is part of one of the largest healthcare providers in the United States.
Founded in 1996Pico Rivera, California, USA
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase