Tapestry 360 Health · 1 day ago
Finance & Operations Manager
Chicago, IL, US
Full-time
Hybrid
Mid Level
$65K/yr - $80K/yr
3+ years expTapestry 360 Health is a healthcare organization focused on operational effectiveness. The Finance & Operations Manager is responsible for coordinating processes across departments, analyzing workflows, and ensuring the execution of operational initiatives consistently and efficiently.
Health CareHospitalMedical
Responsibilities
Ensure timely and accurate payments of invoices weekly, via ACH & check
Ensure accurate coding for departments, sites and grants
Maintain invoice records and approval backup
Code and reconcile credit card statements
Enter daily accounts payable bank debits into Sage
Enter daily receivable ACH payments into Sage
Count and Process cash deposits with Controller
Process annual1099s
Audit support for Sikich, Workers Comp, Finance, HRSA, FAR, and Grants
Perform allocations for invoices as necessary
Assist with month-end close, including accruals, reporting, and journal entries
Tracks vendor agreements and supporting documentation
Reconcile vendor statements and resolve discrepancies
Optimization via Sage Intacct
Develops and implements a phased purchasing governance model, transitioning from decentralized purchasing to standardized, compliant, and cost-effective procurement practices
Plan, coordinate, and execute purchasing of medical, clinical, pharmaceutical, IT, facilities, and administrative supplies
Sourcing suppliers based on price, availability, necessity, quality and logistical expenses
Collaborating with various internal departments to ensure that they fulfill all requests
Authorizing payments and managing purchasing expenses with meticulous record-keeping
Assist with month-end close, including accruals, reporting, and journal entries, and capitalization
Monthly assessment and valuation of inventory by site
Maximize Sage Intacct for workflows and record keeping
Reviewing and facilitating the setup of vendors, suppliers and contracts
Ensure all purchasing activities comply with applicable federal, state, and local regulations, including but not limited to HRSA Section 330 requirements and Uniform Administrative Requirements (2 CFR Part 200)
Process bi-weekly payroll for all employees, including salaried, hourly, and grant-funded staff
Maintain payroll records with accurate and detailed coding, and ensure compliance with federal, state, and local laws
Coordinate with HR to ensure accurate employee data, benefits, and deductions
Prepare payroll reports for internal use and external audits
Support year-end payroll processes, including W-2 preparation, reconciliation, and distribution
Respond to employee inquiries regarding payroll, taxes, and time keeping
Assist with month-end close, including accruals, reporting, and journal entries
Assist with employee allocations across grants and sites
Qualification
Required
Bachelor's degree in Business Administration, Operations, Finance, or related field, or equivalent experience
3–5 years of experience in business operations, organizational operations, or a related role
Strong analytical skills with the ability to interpret data and translate insights into action
Proficiency with spreadsheets, reporting tools, and business systems
Excellent organizational, communication, and follow-through skills
Preferred
Experience in healthcare, nonprofit, education, human resources, or other regulated environments
Experience supporting payroll or financial operations in partnership with finance teams
Benefits
Health insurance
Dental insurance
Retirement savings plans
Paid time off
Continuing education support
Eligibility for the Public Service Loan Forgiveness (PSLF) program
Company
Tapestry 360 Health
Tapestry 360 Health offers holistic healthcare through community and school-based centers in Chicago.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Nicole Willis
Chief Executive Officer
Randy Johnson
Chief Financial Officer
Company data provided by crunchbase