Professional Search Network · 6 days ago
Event Operations Coordinator – Congresses & Exhibits - HYBRID
Rutherford, NJ
Full-time
Hybrid
Mid Level
$19/hr - $20/hr
3+ years expProfessional Search Network is seeking a highly organized and detail-oriented Event Operations Coordinator to manage the full lifecycle of congresses, exhibits, and promotional educational programs. This role involves coordinating programs, managing budgets, and communicating with internal teams and external stakeholders to ensure successful event execution.
RecruitingStaffing Agency
Responsibilities
Coordinate all congress and exhibits programs from initiation through completion
Review requests for accuracy, secure approvals, manage registrations, and execute customer-specific agreements
Manage program budgets and ensure alignment with client business rules and compliance guidelines
Maintain and update databases for promotional educational programs
Communicate daily with internal teams and external stakeholders regarding event status and required follow-ups
Read, interpret, and execute legal contracts on behalf of stakeholders
Process payments efficiently and ensure timely reconciliation of programs
Run daily metric reports to ensure tasks are completed within required timelines
Manage high volumes of meetings while responding to emails and phone calls
Qualification
Required
Highly organized
Detail-oriented
Manage the full lifecycle of congresses, exhibits, and promotional educational programs
Coordinate all congress and exhibits programs from initiation through completion
Review requests for accuracy, secure approvals, manage registrations, and execute customer-specific agreements
Manage program budgets and ensure alignment with client business rules and compliance guidelines
Maintain and update databases for promotional educational programs
Communicate daily with internal teams and external stakeholders regarding event status and required follow-ups
Read, interpret, and execute legal contracts on behalf of stakeholders
Process payments efficiently and ensure timely reconciliation of programs
Run daily metric reports to ensure tasks are completed within required timelines
Manage high volumes of meetings while responding to emails and phone calls
3+ years of experience in event coordination, operations, client services, marketing operations, or program management
Event planning background required
Benefits
Health insurance
Paid time off
Company
Professional Search Network
Professional Search Network is a staffing & recruiting firm with Specialized Divisions in finance,IT,HR & administrative.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase