Administrative Specialist - Provost Service Center jobs in United States
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The University of Texas Medical Branch · 1 day ago

Administrative Specialist - Provost Service Center

positionGalveston, TX
timeFull-time
remoteOnsite
seniorityEntry Level
date2+ years exp

The University of Texas Medical Branch is seeking an Administrative Specialist for the Provost Service Center. The role involves providing professional and administrative coordination of human resource and financial management activities, while ensuring effective communication and problem resolution for employees regarding policies and procedures.

Responsibilities

Responsible for providing timely status updates
Respond to employee inquiries regarding travel, accounts payable, and purchasing policies, and assist with modifying requests if necessary
Interacts with customers to effectively resolve problems and assist with questions regarding the entity's policies, procedures, and operations
Identifies operational problems and implements changes to provide solutions
Adheres to internal controls established for the department
Strong attention to detail with the ability to spot errors and discrepancies
Excellent communication skills, both written and verbal
Ability to explain complex policies in simple terms to non-experts
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to handle confidential information with discretion
Strong organizational skills with the ability to manage multiple tasks simultaneously

Qualification

PeopleSoft FMSTravel authorizationsTravel reimbursementEmployee reimbursementVendor paymentsMicrosoft Office SuiteAttention to detailCommunication skillsOrganizational skills

Required

Bachelor's Degree or equivalent and two years of related experience
Strong attention to detail with the ability to spot errors and discrepancies
Excellent communication skills, both written and verbal
Ability to explain complex policies in simple terms to non-experts
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to handle confidential information with discretion
Strong organizational skills with the ability to manage multiple tasks simultaneously

Preferred

PeopleSoft FMS
Experience with travel authorizations, travel reimbursement, employee reimbursement, and vendor payments

Company

The University of Texas Medical Branch

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The University of Texas Medical Branch is a component of the University of Texas System located in Galveston, Texas
dateFounded in 1891
location
Galveston, Texas, USA
people-size10001+ employees
web-link
http://www.utmb.edu/

H1B Sponsorship

The University of Texas Medical Branch has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (66)
2023 (52)
2022 (57)
2021 (49)
2020 (50)

Funding

Current Stage
Late Stage
Total Funding
$35M
Key Investors
National Institute of Allergy and Infectious Diseases
2024-09-13Grant
2019-04-09Grant· $35M

Leadership Team

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Donna Sollenberger
EVP and CEO, Health System
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