Hoffman Institute Foundation · 1 day ago
Payroll Administrator
San Rafael, California, United States
Full-time
Onsite
Entry, Mid Level
$82K/yr - $88K/yr
1+ years expHoffman Institute Foundation is seeking a Payroll Administrator to manage payroll and benefits processing for U.S. and Canada employees. This role involves ensuring accurate payroll records, compliance with regulations, and providing employee support regarding payroll inquiries.
EducationNon ProfitPersonal Development
Responsibilities
Process semi-monthly and off-cycle payroll using BambooHR and related payroll systems for multi-state (USA) and multi-national (Canada) employees
Manage timesheets, attendance records, holiday, and Paid Time Off requests
Calculate wages and salaries, benefits, tax and benefit deductions, bonuses, overtime and changes to same
Prepare and input payroll journal entries into QuickBooks for U.S. and Canada entities
Reconcile payroll records to quarterly and annual filings (e.g., Forms 941, W-3, and Canada equivalents)
Support compliance with payroll-related audits, workers’ compensation audits, retirement plan reporting, and HRIS-generated tax forms (e.g., W-2s, T4s, 1095s)
Serve as the primary contact for employee questions related to these responsibilities and resolve issues promptly and professionally
Collaborate closely with the Human Resources department to maintain accurate and secure storage of employee data, including new hires, terminations, pay changes, direct deposits, and status updates
Assist with payroll system updates, testing, and quality control during HRIS or payroll platform enhancements
Qualification
Required
Strong understanding of payroll calculations, deductions, and statutory requirements
High attention to detail and accuracy in data entry and financial processing
Ability to handle confidential information with discretion and professionalism
Strong organizational and time-management skills with the ability to meet firm deadlines
Clear and supportive communication skills when assisting employees
1-2 years of hands-on payroll administration experience required
Experience processing payroll using HRIS/payroll systems
Experience reconciling payroll to accounting systems
Experience supporting payroll tax filings and familiarity with U.S. payroll regulations
Preferred
Associate's or bachelor's degree in accounting, finance, business administration, or a related field
2-4+ years preferred payroll administration experience
BambooHR platform preferred
QuickBooks Desktop preferred
Canada payroll experience preferred
Benefits
Incredible benefits package
Company
Hoffman Institute Foundation
Hoffman Institute Foundation focuses on transformative adult education, spiritual growth, and personal dimensions with virtual courses.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Liza Ingrasci
CEO / President
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