The University of Texas Medical Branch · 9 hours ago
Business Coordinator (AE General Pediatrics & Urgent Care - Galveston)
Galveston, TX
Full-time
Onsite
Entry Level
2+ years expThe University of Texas Medical Branch is seeking a Business Coordinator to manage and support administrative and business management activities within the General Pediatrics and Urgent Care department. The role involves providing high-level administrative support to faculty and staff, coordinating schedules, and overseeing various clerical tasks.
Responsibilities
Provides high level of administrative support to divisional faculty and staff, including the division chief(s)
Serves as Qgenda backup for the division(s) and may assist with coordinating faculty and APP clinic and call schedules
Independently composes and distributes monthly high-risk nurse practitioner postpartum weekend/holiday rounding schedule
KRONOS Timekeeping and reconciliation for the division(s)
Assists with the recruitment process and new hire activities as needed
Processes exit checklists for employee departures, ensuring UTMB equipment is returned, and proper checklist processes are followed
Coordinates all aspects of visiting faculty, including approvals, travel, meeting itinerary, etc
Maintains updated CV/Bio sketch for division chief(s), assigned faculty
Maintains records of current license, certifications, and malpractice insurance
Responsible for assisting assigned faculty and APPs with Medical Staff Reappointments and licensure renewals
Maintains assigned faculty CME’s/CEU’s
Schedules, coordinates, and organizes appointments, meetings, and rooms
Maintains Outlook calendars for divisional faculty including clinical assignments, lectures, meetings
Provides administrative support for the educational mission as needed
Coordinates meeting notifications and prepares agendas
Responsible for drafting/distributing notes (minutes) for monthly division meeting(s)
Process invoices, NON-PO/PO, order supplies, payment to outside vendors that provide services
Arranges travel for assigned faculty and staff including obtaining prior approvals, conference registration, flights, hotel, mileage, per diem and all pre- and post- travel reimbursements and accommodations
Process payments for faculty and staff annual memberships
Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards
Serves as liaison with other processes/departments and agencies regarding inventory control, building services, equipment, and maintenance repair, purchasing, safety, and other administrative matters
Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment
Oversees and supervises all business and administrative activities relating to the Division
Monitors faculty and APP accounts
Monitors divisional budget(s)
Manages divisional inventory
Assist Pediatric clerkship coordinator in managing student evaluations and grades
Assist in keeping student files up to date
Assist in keeping pediatric course websites up to date
Proctor student exams as needed
Communicate with faculty students in person and via email about assignments, schedules, absences and other issues
Other duties as assigned
Qualification
Required
Associates degree or equivalent and 2 years of office related experience
Preferred
Excellent verbal, written, organizational, and interpersonal skills
Ability to multitask across diverse and complex functional areas while exercising a high level of autonomy and sound judgment
Demonstrated ability to work effectively in a team-oriented environment
Experience in an academic medicine or clinical setting preferred
Proficiency in Microsoft Office applications
Experience with scheduling, timekeeping, and clinical/education systems (e.g., Qgenda, Kronos, Epic, Blackboard, One45, Power BI) preferred
Working knowledge of basic financial processes, including expense monitoring and supporting adherence to departmental budgets, preferred
Company
The University of Texas Medical Branch
The University of Texas Medical Branch is a component of the University of Texas System located in Galveston, Texas
10001+ employees
H1B Sponsorship
The University of Texas Medical Branch has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (66)
2023 (52)
2022 (57)
2021 (49)
2020 (50)
Funding
Current Stage
Late StageTotal Funding
$35MKey Investors
National Institute of Allergy and Infectious Diseases
2024-09-13Grant
2019-04-09Grant· $35M
Leadership Team
Donna Sollenberger
EVP and CEO, Health System
Recent News
2025-10-30
Quetzal Therapeutics
2025-09-17
EIN Presswire
2025-08-25
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