Medical College of Wisconsin · 1 day ago
Business Operations Coordinator Sr
Milwaukee, WI
Full-time
Onsite
Senior Level
6+ years expThe Medical College of Wisconsin is a leading institution focused on healthcare education and research. They are seeking a Senior Business Operations Coordinator to oversee department administrative operations, ensuring compliance with policies and fostering operational efficiency across divisions.
EducationHigher EducationMedical
Responsibilities
Responsible for the coordination and implementation of department administrative operations involving space, facilities, administrative resources, and operations. Assist in the development of Departmental policy and procedure statements and implement approved changes to assure compliance with institutional policies
Oversee the daily operations of administrative support staff. Conduct and participate in team meetings to establish, improve, or maintain appropriate internal and external communication
Supervise staff, assist Director in recruiting position vacancies and conducts staff performance evaluations for direct reports. Review quality, accuracy, and timeliness of work for direct reports
Develop training strategies and best practices to improve administrative support staff performance
Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the MCP Administrative team
Ensures correct functioning of facilities, office and/or business support services
Develops and prepares budgets for MCP Administration. Creates and manages monthly budget reports for the department
Develops and maintains a contract management system for the practice. Partner with MCW Legal to ensure accuracy of active contracts
Coordinates department operations and allocates people, material, and financial resources to ensure operational efficiency
Manages office services and operations including preparing reports, analysis, and other business services
Carry out special projects on behalf of Department leadership. Collaborate with MCW Central Services to implement administrative and programmatic functions in support of the Departments’ strategic and operational objectives while maintaining alignment with institution-wide initiatives
In collaboration with Department administration, coordinate onboarding of administrative personnel
Provides various office and location support activities
Follow the MCW code of conduct, all laws, regulations and policies and ensure legal compliance with governmental and grant requirements
Qualification
Required
Bachelor's degree
6 years of minimum required experience
Strong understanding of business operations, project coordination, and administrative processes
Familiarity with budgeting, financial reporting, and procurement procedures
Excellent organizational and time management skills with the ability to prioritize tasks effectively
Strong written and verbal communication skills for cross-functional collaboration
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Skilled in preparing reports, presentations, and documentation for leadership and stakeholders
Problem-solving and critical thinking skills to support operational efficiency
Ability to manage multiple projects simultaneously in a fast-paced environment
Ability to work independently and as part of a team with minimal supervision
Strong leadership and team management skills, including delegation, coaching, and performance evaluation
Preferred
Proven supervisory experience and a background in financial operations, budgeting, or management, preferably in healthcare or a related field
Benefits
Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
Company
Medical College of Wisconsin
Medical College of Wisconsin is a school in Milwaukee.
5001-10000 employees
H1B Sponsorship
Medical College of Wisconsin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (139)
2024 (70)
2023 (70)
2022 (81)
2021 (67)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$22.7MKey Investors
US Department of Commerce, Economic Development AdministationNational Institutes of HealthPaula and Rodger Riney Foundation
2024-07-03Grant
2023-08-17Grant
2022-08-25Grant· $5.9M
Leadership Team
John R. Raymond
President and CEO
Recent News
Business Wire
2025-11-05
2025-11-03
Company data provided by crunchbase