University of Maryland Faculty Physicians · 2 days ago
Executive Administrative Assistant - Shock Trauma
Baltimore, Maryland, United States
Full-time
Onsite
Mid, Senior Level
$26.35/hr - $39.52/hr
5+ years expUniversity of Maryland Faculty Physicians is seeking an Executive Administrative Assistant to provide administrative support to multiple faculty members. The role involves managing complex schedules, coordinating travel arrangements, and ensuring efficient department operations while maintaining confidentiality.
Health CareHospitalMedicalNon ProfitPrimary and Urgent Care
Responsibilities
Provides discreet and confidential coordination of sensitive FPI and Practice information. Uses organizational knowledge and judgment to answer and resolve routine and non-routine inquiries; directs inquiries to appropriate resources in cases where personal contact with Executive is not necessary or appropriate
Maintains complex daily calendar(s) to ensure that Executive’s schedule and meetings are properly prioritized throughout the day given the changing business requirements. Utilizes knowledge of Executive’s critical functions to ensure schedule includes adequate time for completion of work. Ensures that schedule reflects priorities and critical objectives and goals of FPI and practices
Anticipates travel needs of executive and independently coordinates complex travel arrangements typically involving multiple changes and destinations’ based on an understanding of executive’s availability and obligations. Support executive with travel documentation, procedures, itineraries, etc
Performs duties related to specific FPI/Practice department which ensures the achievement of department operational goals. Anticipates executive and department needs and accomplishes responsibilities without direction
Develops and implements processes and procedures that proactively relieves executive of administrative detail, thus freeing executive to perform strategic duties
Develops and maintains standard operating procedure manual to insure standardization and optimal operation of department
Provides an advanced level of assistance in managing and preparing expense accounts and budgets by utilizing appropriate software. Informs Executive of issues, problems, changes that affect budget
Manages and executes multiple assigned projects and priorities and initiates follow up to ensure timely achievement of assignments
Qualification
Required
Provides administrative support to multiple faculty members as assigned, utilizing independent judgement to ensure efficient operation of department
Requires working knowledge of FPI Corporate/PA policies, practices and procedures
Performs administrative tasks, such as preparing correspondence, reports and memos, responding to and screening telephone calls
Collects, compiles, analyzes and displays complex information of a highly confidential nature
Performs special projects requiring advanced level of skill and knowledge
Must be experienced in making travel arrangements, talking to patients, working independently
Must be familiar with zoom, Webex and be able to take minutes
Must have some experience supervising lower level administrative staff in the same department
Provides discreet and confidential coordination of sensitive FPI and Practice information
Uses organizational knowledge and judgment to answer and resolve routine and non-routine inquiries; directs inquiries to appropriate resources in cases where personal contact with Executive is not necessary or appropriate
Maintains complex daily calendar(s) to ensure that Executive's schedule and meetings are properly prioritized throughout the day given the changing business requirements
Utilizes knowledge of Executive's critical functions to ensure schedule includes adequate time for completion of work
Ensures that schedule reflects priorities and critical objectives and goals of FPI and practices
Anticipates travel needs of executive and independently coordinates complex travel arrangements typically involving multiple changes and destinations' based on an understanding of executive's availability and obligations
Support executive with travel documentation, procedures, itineraries, etc
Performs duties related to specific FPI/Practice department which ensures the achievement of department operational goals
Anticipates executive and department needs and accomplishes responsibilities without direction
Develops and implements processes and procedures that proactively relieves executive of administrative detail, thus freeing executive to perform strategic duties
Develops and maintains standard operating procedure manual to insure standardization and optimal operation of department
Provides an advanced level of assistance in managing and preparing expense accounts and budgets by utilizing appropriate software
Informs Executive of issues, problems, changes that affect budget
Manages and executes multiple assigned projects and priorities and initiates follow up to ensure timely achievement of assignments
Bachelor's Degree preferred; and/or combination of education/experience
Five years related office experience with at least 2 years providing advanced level of administrative support preferred
Accurate typing and data entry skills
Excellent organization and communication (oral and written) skills
High level of proficiency of Microsoft Office Suite and software used by the department
Preferred
Bachelor's Degree preferred; and/or combination of education/experience
Five years related office experience with at least 2 years providing advanced level of administrative support preferred
Benefits
Total rewards package that supports our employees' health, life, career and retirement.
Company
University of Maryland Faculty Physicians
University of Maryland Faculty Physicians provide dermatology, plastic surgery, and urgent care services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Carlton McCullough
Chief Information Officer
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