Sam Houston State University · 2 days ago
Administrative Associate III - Assistant to the Chair
Huntsville, TX
Full-time
Onsite
Mid Level
4+ years expSam Houston State University is a vibrant academic institution located in East Texas. The role involves performing complex administrative and office management duties in support of the Department of Art, ensuring efficient daily operations and effective communication within the department and across the university.
EdTechEducationHigher EducationNon ProfitSTEM EducationUniversities
Responsibilities
Serves as the department’s main point of contact, answering phones, responding to inquiries, and assisting students, faculty, and visitors
Manages departmental correspondence, calendars, records, and files
Reviews and routes incoming mail and communications appropriately
Maintains departmental inventory and supports the annual inventory audit process
Assists with class scheduling, enrollment monitoring, and schedule updates in coordination with the Chair
Supports student registration processes, including overrides for prerequisites, capacity, and duplicate courses
Gathers textbook requests for bookstore ordering
Maintains academic records and enters faculty workload data in Banner and prepares and submits the department’s faculty workload report each semester in accordance with university deadlines and requirements
Prepares faculty meeting materials, records minutes, and distributes communications
Maintains faculty files and assists with faculty hiring processes, including posting positions, coordinating applicant materials, and preparing required hiring documentation
Drafts and processes electronic payroll action forms (ePAFs) for faculty, staff, and student employees
Posts student employment opportunities and support the hiring and onboarding of student workers
Monitors student employee time and maintains related records
Supports budget preparation activities in collaboration with the Chair and designated financial staff
Serves as a backup for purchasing, requisitions, and departmental travel in accordance with university procedures
Performs other related duties as assigned to support the effective operation of the Department of Art
Qualification
Required
Associates degree in related field
Four years relevant administrative assistant experience or experience in a related field
Proficiency with standard office software and equipment, including Microsoft Office and Adobe Acrobat
Strong written and verbal communication skills
Attention to detail
Organizational ability
Benefits
Superior benefit package
Competitive salaries
Flexible work environment fostering work/life balance
Programs that support a healthy work-life balance
Professional development opportunities with our educational assistance and dependent assistance programs
Company
Sam Houston State University
A Great Name in Texas Education.
5001-10000 employees
H1B Sponsorship
Sam Houston State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (19)
2023 (19)
2022 (22)
2021 (8)
2020 (8)
Funding
Current Stage
Late StageTotal Funding
$0.15MKey Investors
National Science FoundationNational Endowment for the Humanities (NEH)
2023-01-13Grant
2023-01-10Grant· $0.15M
Leadership Team
Jeanine Bias
Associate Vice President for Student Experience & Chief Retention Officer
Recent News
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