New Braunfels Utilities · 14 hours ago
Senior Admin. Assistant Enterprise Comms & External Relations
New Braunfels, TX
Full-time
Onsite
Mid, Senior Level
$26/hr - $33/hr
3+ years expNew Braunfels Utilities is seeking a Senior Administrative Assistant to support the Directors of Enterprise Communications and External Relations. This role requires exceptional organizational skills to manage calendars, coordinate communications, and maintain strong relationships across the organization.
Electrical DistributionEnergyGovernment
Responsibilities
Process and reconcile bills, invoices, and Purchase Orders for the Directors and supported departments
Manage monthly P-Card transactions and ensure timely reconciliation for the Directors and supported departments
Accurately process, track, and verify time and attendance records on behalf of the Directors
Prepare professional presentations, reports, and documents using tools such as PowerPoint and Excel
Draft and manage requisitions, contracts, correspondence, and other department-related documentation
Assist with the development and maintenance of dashboards and tracking tools for data-driven decision-making
Organize and prioritize communications, tasks, and deadlines to keep the Directors informed and on schedule
Provide coordination support for projects related to employee engagement, talent development, and policy initiatives
Provide a weekly update of all pertinent info (from SMEs in each of the departments) from the prior week’s meetings
Develop and maintain organized electronic and physical filing systems
Foster strong, professional relationships across departments while maintaining strict confidentiality
Assist in planning and coordinating leadership meetings, workshops, and annual retreats
Maintain annual memberships for NBU and its members in various organizations, including processing of fees and completion of the latest version of required forms
Coordinate training opportunities with appropriate team members to register for selected trainings, including completion of paperwork and processing of fees, travel, etc
Track each department’s Budget vs. Actuals and attend quarterly Accounting meetings with team members
Assist in onboarding/offboarding employees
Order office supplies and manage inbound/outbound mail/deliveries for the team
Perform and support special projects and additional duties as assigned
Manage the Directors’ calendar, appointments, and reminders with efficiency
Provide comprehensive meeting support, from scheduling and logistics to preparing materials and documenting outcomes
Take accurate and concise meeting notes, highlighting key decisions and responsibilities
Screen and prioritize incoming communications (calls, emails, mail), exercising sound judgment to determine priority and respond as appropriate on behalf of the Directors
Qualification
Required
High School Diploma/GED
Three Years or More Work Experience in General Studies
Valid Texas Driver's License
Exceptional organization skills
Discretion and ability to anticipate needs in a fast-paced environment
Ability to manage calendars and coordinate communications
Experience in processing and reconciling bills, invoices, and Purchase Orders
Experience managing monthly P-Card transactions
Ability to accurately process, track, and verify time and attendance records
Experience preparing professional presentations, reports, and documents using tools such as PowerPoint and Excel
Ability to draft and manage requisitions, contracts, correspondence, and other department-related documentation
Experience assisting with the development and maintenance of dashboards and tracking tools for data-driven decision-making
Ability to organize and prioritize communications, tasks, and deadlines
Experience providing coordination support for projects related to employee engagement, talent development, and policy initiatives
Ability to develop and maintain organized electronic and physical filing systems
Experience in planning and coordinating leadership meetings, workshops, and annual retreats
Ability to maintain annual memberships for NBU and its members in various organizations
Experience coordinating training opportunities and processing related paperwork
Ability to track department's Budget vs. Actuals and attend quarterly Accounting meetings
Experience assisting in onboarding/offboarding employees
Ability to order office supplies and manage inbound/outbound mail/deliveries
Experience managing the Directors' calendar, appointments, and reminders
Ability to provide comprehensive meeting support, including scheduling and logistics
Experience taking accurate and concise meeting notes
Ability to screen and prioritize incoming communications
Preferred
Some College or advanced education preferred
Fluency in Spanish a plus
Company
New Braunfels Utilities
New Braunfels Utilities aims at electric distribution, energy saving and utlity services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Ryan Kelso
Interim Chief Executive Officer
Connie Lock
General Counsel and Chief Ethics Officer
Recent News
2025-04-19
Business Journals
2022-11-13
Company data provided by crunchbase