University of Massachusetts Amherst · 1 month ago
Administrative Secretary I
Amherst, MA
Full-time
Onsite
Entry Level
3+ years expThe University of Massachusetts Amherst is a nationally ranked public land-grant research university seeking an Administrative Secretary I to provide high-level administrative and operational support to the Associate Vice Chancellor for Equal Opportunity and Access. This role involves managing complex activities, ensuring efficient office functioning, and maintaining confidentiality while coordinating various administrative tasks.
EducationHigher EducationUniversities
Responsibilities
Provide comprehensive executive-level support to the Associate Vice Chancellor, including drafting, editing, proofreading, and formatting correspondence, managing complex calendars and meeting logistics, making travel arrangements and developing itineraries, and preparing confidential reports and briefings
Act as a direct liaison for the Associate Vice Chancellor to all executive area staff, campus administrators, deans, department heads, and President’s Office staff
Screen and prioritize incoming communications and requests, exercising discretion and confidentiality. Ensure timely responses and appropriate routing
Proactively ensure that the Associate Vice Chancellor is properly prepared for all meetings by assembling materials and documents as necessary
Manage day-to-day financial transactions for the office, including purchase orders, invoice payments, procurement cards, contracts, and travel reimbursements in accordance with university policies
Coordinate HR-related functions such as timekeeping, hiring processes, onboarding new staff, and liaising with the Director of Administration in the Office of Equity & Inclusion to advocate for departmental needs
Manage and coordinate special projects and initiatives as assigned by the Associate Vice Chancellor, collaborating with other parties and tracking milestones and deliverables to ensure successful and timely outcomes
Maintain equipment and inventory of office supplies and replenish as needed
Coordinate office operations by managing schedules, room reservations, and catering for meetings. Handle logistics such as space reservations, invitations (e.g., Zoom), and setup of food and beverages. Prepare materials and record accurate minutes, distributing them as needed
Identify opportunities to streamline administrative processes, improve efficiency, and enhance office operations. Make recommendations for procedural changes or enhancements as appropriate
Performs related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives
Qualification
Required
High school diploma or equivalent with three (3) years of administrative office experience. An Associate's degree or above may be substituted for one (1) year of required experience
Excellent organizational, communication, and interpersonal skills, with the ability to establish and maintain working relationships with a diverse population including administrators, faculty, staff, students, business executives, government officials, and the general public
Ability to work independently and effectively with a high degree of discretion in a confidential environment. Ability to work cooperatively and collaboratively as part of an effective team
Working knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Ability to learn and adapt to new software programs as needed
Ability to work effectively and efficiently under pressure to meet deadlines, handle multiple and/or difficult assignments, and prioritize tasks appropriately
Capability to independently resolve routine administrative issues and escalate complex matters appropriately
Preferred
Prior experience working in a higher education administration environment
Knowledge of university policies and procedures
Company
University of Massachusetts Amherst
The University of Massachusetts Amherst is a public research university offering undergraduate, master's, and doctoral programs.
1001-5000 employees
H1B Sponsorship
University of Massachusetts Amherst has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (69)
2024 (77)
2023 (56)
2022 (79)
2021 (19)
2020 (31)
Funding
Current Stage
Late StageTotal Funding
$137.34MKey Investors
U.S. Department of DefenseU.S. Environmental Protection AgencyThe Howard Hughes Medical Institute
2024-09-18Grant· $7.9M
2024-07-16Grant· $6.37M
2023-11-16Grant· $2.5M
Leadership Team
Christopher Salthouse
Co-Founder Center for Personalized Health Monitoring
Alejandro Reuss
Instructor
Recent News
Research & Development World
2026-01-23
2025-12-17
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