CAIR-CA · 3 months ago
Senior Admin & IT Coordinator - Immigration
Anaheim, CA
Full-time
Hybrid
Mid, Senior Level
$34/hr - $38/hr
2+ years expCAIR-CA is the largest American Muslim civil rights organization focused on protecting the rights of free speech and practicing one's faith. The Senior Admin & IT Coordinator will provide administrative and technical support to the Immigrants' Rights Center, ensuring efficient operations and effective management of digital resources.
Civic & Social Organization
Responsibilities
Coordinate day-to-day administrative and operational needs of the Immigrants' Rights Center
Liaise with CAIR-LA's Operations Department to ensure alignment on policies and procedures
Develop and maintain systems for organizing and streamlining digital files to ensure consistency and to ensure smooth workflows
Create, manage, and maintain IRC's intranet and SharePoint pages as needed
Coordinate with CAIR-LA's communications team to update aspects of the CAIR-CA website relevant to IRC
Support scheduling and calendaring for department meetings, trainings, and client appointments
Create and maintain shared resource libraries (templates, policies, forms, etc.) for staff use
Assist with the maintenance, organization, and optimization of electronic resources and folders shared with outside partners and subgrantees
Support compliance with grant reporting and internal documentation requirements
Support the onboarding of IRC staff including setting up workstations, laptops, and access to hardware and platforms
Support the offboarding of IRC staff including but not limited to account deactivation
Serve as the first point of contact for technology-related issues within IRC
Provide basic troubleshooting for technical problems that arise from hardware, software, and common platforms
Support the maintenance and organization of user accounts, access permission, and shared drives in coordination with CAIR's IT and CAIR-LA's operations and IT support
Provide support and assist in organizing IRC's events, meetings, presentations and other education and outreach activities
Coordinate with outside IT support providers on escalated or complex technical issues
Document and track IT issues within IRC
Generate routine reports on a variety of data sets and outcomes
Identify and address inefficiencies in workflows and recommend process improvements to reduce administrative burdens on legal staff
Organize and support staff training on operations, technology, and workflow systems within IRC
Maintain internal manuals and guides to standardize operations across the department
Coordinate with Finance/Development to ensure accurate timekeeping, grant compliance, and reporting
Assist with tracking IRC equipment
Assist with organizing and ordering IRC office supplies
Provide administrative support when needed which could include:
Assist with calendaring and scheduling internal and external meetings with clients, organizational partners, grantors, and subgrantee/awardees
Processing incoming mail, preparing outgoing mail, and conducting intakes
All CAIR staff are required to help with fundraising efforts as required
CAIR staff may be required to attend some weekend or weekday evening events
Other duties as assigned
Qualification
Required
Bachelor's degree or equivalent experience in operations, administration, information technology, or related fields
2+ years of experience providing administrative or technical support in a professional setting
Proficiency with Microsoft office and shared drives, spreadsheets, and calendaring tools
Basic IT troubleshooting skills for hardware, software, and connectivity issues
Strong organizational and multitasking skills, with attention to detail and accuracy
Ability to manage sensitive and confidential information with discretion
Excellent written and verbal communication skills, including the ability to explain technical concepts to non-technical users
Commitment to social justice and the mission of supporting immigrant communities
Cultural competency and ability to work respectfully with people from diverse backgrounds
Experience in file or document management
Knowledge of document management systems or related software
Exceptional customer service orientation and patience
Ability to work independently and as part of a team
Time management and ability to prioritize tasks
Adaptability and a commitment to continuous learning in the evolving IT landscape
A strong commitment to civil rights and CAIR's mission
Preferred
Working knowledge of SharePoint and creating SharePoint pages preferred
Access to a working vehicle and the ability to drive throughout the Greater Los Angeles Area
Benefits
100% employer-paid medical and dental insurance for employees & dependents
401(k) plan with an employer match
12 vacation days
10 sick days
12 holidays
Hybrid work schedule utilized temporarily with three days in office and two days remote work
Company
CAIR-CA
CAIR-CA is a chapter of the Council on American-Islamic Relations (CAIR), the nation’s largest Muslim civil liberties and advocacy organization.
51-200 employees
H1B Sponsorship
CAIR-CA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Growth StageLeadership Team
Cecilia Peralta, MBA
Chief Operating Officer
Company data provided by crunchbase