Armstrong World Industries · 11 hours ago
HR Coordinator / Office Manager
San Rafael, California, United States
Full-time
Onsite
New Grad, Entry Level
$78K/yr - $87K/yrArmstrong World Industries is a large company with a local feel, focused on architectural metal systems. The HR Coordinator/Office Manager performs HR administrative duties and provides general office support, ensuring smooth day-to-day operations of the company.
Building MaterialHome RenovationManufacturing
Responsibilities
Maintains non-exempt salary employee attendance records and time sheets. Notifies corporate HR Manager and Manager on policy non-compliance issues
Maintains exempt salary employee pay records, SWEP, compensation time reports and ensures compliance to company policy and accuracy of pay
Creates, submits and maintains salary and hourly employee profiles/job/pay changes
Serves as a point of contact to employees with HR related inquiries
Assists with employee relations and charitable/community service projects
Prepares and sends out letters to charities that receive annual contributions; meet, as needed, to review requests by charitable organizations in the community
Manages office-wide communications via bulletin boards, e-mail and other electronic communication systems. Maintains California HR guidelines at public spaces in the office
Supports corporate talent acquisition with staffing process, coordinating interviews, and coordinating background check/drug screens/pre-employment physicals
Support hiring, onboarding, and offboarding processes in compliance with California labor laws
Purchases gift cards and maintains records for office-wide recognition program for Level I and Level II awards
Coordinates with independent contractors for timesheet for payroll
Updates the studio vacation balance in SharePoint for the Creative Project Managers for approval on vacation for their teams
Maintains digital and paper employee files
Maintains, researches, and handles contracts on new or renewal insurance (i.e., business, health, etc.)
Completes insurance audits at the end of the policy period
Manages contract services of outside firm for maintaining Grounds Maintenance; ensures payment
Directs activities of housekeeping personnel
Arranges travel and processes travel expense reports for the BOK Founders, General Manager, and specified staff members
Assists managers with proper completion, submission and approval of expense reports
Coordinates and approves travel with remote workers (i.e., airfare, rental car, and lodging)
Support compliance with Cal/OSHA requirements, including maintaining Injury and Illness Prevention Program (IIPP) documentation as applicable
Coordinate office schedules, calendars, and internal communications
Maintains inventory of office supplies and other general plant supplies
Oversee product sample library, including managing inventory, organizing, and shipping samples to clients
Coordinates office celebrations, lunches, and other office related events
Maintain business compliance (ie business registration, state filings, etc)
Coordinate renewals of professional liability, general liability, and workers’ compensation insurance, business licenses and registration
Maintains and updates the NDAs and manufacturing Agreements
Inputs and maintains project pre-lien, bonds, and lien information
Provide administrative support for project documentation and quality control as needed
Qualification
Required
High school graduate or General Education Degree (GED) required
Experience in general office management, operations, or administrative roles, a plus
Ability to prioritize and multi-task for maximum efficiency without sacrificing accuracy
Good written and verbal communication skills in English
Excellent organizational and time management skills with an ability to prioritize tasks
Proficiency using computers and software
Proficiency with MS Office Suite and general computer functions
Highly organized, proactive, and dependable
Comfortable managing multiple priorities independently
Discreet and professional with sensitive financial and personnel information
Collaborative, service-oriented mindset with strong follow-through
Preferred
Bachelor's degree preferred
Experience supporting an A/E/C professional services company or creative studio preferred
Benefits
Standard benefit package offerings: medical, dental, prescription drugs, life insurance
Vacation and sick time
Company
Armstrong World Industries
Armstrong World Industries is a producer of flooring products and ceiling systems.
Founded in 1860
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2020-04-01Acquired
2006-10-18IPO
Leadership Team
Victor Grizzle
Chief Executive Officer
Bonnie Elliott
Executive Assistant to the CEO & CFO
Recent News
2025-11-04
2025-10-29
Company data provided by crunchbase