United Staffing Associates · 1 week ago
Temporary Administrative Assistant
Paso Robles, CA
Full-time
Onsite
Mid Level
$28.62/hr - $34.34/hr
3+ years expUnited Staffing Associates is collaborating with the City of Paso to find a motivated administrative professional for the City Manager's Office. The role involves supporting daily operations, providing customer service, and managing schedules and documents in a fast-paced public environment.
Human Resources
Responsibilities
Review documents for accuracy, completeness, quality control, and consistency; organize and maintain records across multiple platforms and systems to ensure version control, accessibility, and compliance with established procedures
Provide a high level of customer service to the public, representatives of other agencies, and City staff, both in person and by telephone
Arrange meetings, schedule appointments, and transmit information to applicable parties
Schedule and coordinate meetings, appointments, and conferences; transmit information to appropriate parties in a timely manner
Respond to and direct public inquiries, taking messages and providing routine information as appropriate
Draft and prepare correspondence, including emails, letters, and memos, ensuring accuracy, clarity, and professional tone
Manage calendars and coordinate schedules with internal departments and external partners
Coordinate meal arrangements and logistical support for City Council meetings and related events
Scan, file, and organize physical and electronic documents in accordance with established records management procedures
Perform light bookkeeping and administrative support functions, including processing payments, invoices, and purchase orders
Prepare reports and other documents, ensuring proper formatting, grammar, punctuation, and spelling
Assist with projects, research, and special assignments under the general direction of higher-level staff
Qualification
Required
Motivated and detail-oriented administrative professional
Support the daily operations of City leadership in the City Manager's Office
Ability to review documents for accuracy, completeness, quality control, and consistency
Organize and maintain records across multiple platforms and systems to ensure version control, accessibility, and compliance with established procedures
Provide a high level of customer service to the public, representatives of other agencies, and City staff, both in person and by telephone
Arrange meetings, schedule appointments, and transmit information to applicable parties
Schedule and coordinate meetings, appointments, and conferences; transmit information to appropriate parties in a timely manner
Respond to and direct public inquiries, taking messages and providing routine information as appropriate
Draft and prepare correspondence, including emails, letters, and memos, ensuring accuracy, clarity, and professional tone
Manage calendars and coordinate schedules with internal departments and external partners
Coordinate meal arrangements and logistical support for City Council meetings and related events
Scan, file, and organize physical and electronic documents in accordance with established records management procedures
Perform light bookkeeping and administrative support functions, including processing payments, invoices, and purchase orders
Prepare reports and other documents, ensuring proper formatting, grammar, punctuation, and spelling
Assist with projects, research, and special assignments under the general direction of higher-level staff
Knowledge of standard office administrative practices and procedures, including the use of standard office equipment
Knowledge of business letter writing; techniques for preparing informational materials and the standard format for reports, correspondence, and other written materials
Knowledge of English usage, spelling, grammar, and punctuation
Knowledge of work related computer applications for word processing, database and spreadsheets, with an emphasis on Microsoft Office Suite and Adobe Acrobat
Knowledge of records management principles and practices
Knowledge of business arithmetic and basic statistical techniques
Knowledge of techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
Ability to perform detailed office support work accurately and independently within deadlines
Ability to learn to use specialized software as implemented
Ability to establish and maintain effective and cooperative working relationships
Ability to use good judgment in dealing with the public and responding to requests for information
Ability to handle a variety of activities simultaneously
Ability to use initiative while working within established guidelines and procedures
Graduation from high school
Three years of office administrative support or records management experience
Experience dealing with the public
Preferred
Records management: 3 years
Administrative Assistant: 3 years
Spanish language skills are desirable
Company
United Staffing Associates
United Staffing Associates is a staffing and recruiting company that offers workforce solutions.
51-200 employees
H1B Sponsorship
United Staffing Associates has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (15)
Funding
Current Stage
Growth StageCompany data provided by crunchbase