Rogall + Co. · 4 days ago
Office Manager
San Luis Obispo, CA
Full-time
Onsite
Senior Level
$33/hr - $35/hr
5+ years expRogall + Co. is a company specializing in improving Central Coast homes since 2004, and they are seeking an experienced Office Manager to oversee internal operations. This role involves managing payroll, supporting HR administration, coordinating office operations, and ensuring smooth internal systems execution.
CommercialConstructionHome Services
Hiring Manager
Anna Rago
Responsibilities
Coordinate payroll inputs including timecards, PTO, and corrections
Support accounts payable and accounts receivable processes
Write checks, collect checks, and prepare deposits
Track invoices and follow up on outstanding balances
Support job costing administration and data cleanup
Prepare and distribute weekly reports for leadership and departments
Manage office vendors, suppliers, utilities, and service providers
Maintain insurance certificates and compliance documentation
Organize contracts, files, and internal records
Own document management and SOP upkeep
Keep the office clean, organized, and professional
Coordinate onboarding and offboarding for employees
Support benefits administration and employee documentation
Ensure timekeeping and payroll compliance
Maintain accurate employee records
Post job openings on job boards and referral channels
Manage inbound applications and candidate communications
Maintain candidate pipelines and recruiting trackers
Schedule phone screens and interviews
Coordinate calendars and follow-ups
Prepare and send offer letters using approved terms
Collect pre-employment paperwork and coordinate background checks
Manage onboarding logistics once candidates are hired
Track recruiting metrics such as time-to-fill
Manage phone systems and call routing
Ensure calls are answered, routed, and logged correctly
Oversee job intake from first call through system entry
Maintain accuracy and consistency across intake data
Manage administrative systems including job intake, job costing, and execution tracking
Ensure systems are accurate, current, and consistently used
Identify gaps, errors, or breakdowns early and flag them proactively
Coordinate flyer creation and basic marketing materials using approved templates
Organize internal content libraries and shared folders
Act as the day-to-day point of contact with external marketing agencies
Share approved priorities, timelines, and business inputs
Coordinate reviews, approvals, and deliverables
Track marketing invoices and confirm work matches scope
Execute and maintain reporting structures across all departments
Ensure reports are completed accurately and on time
Support department leads with consistency and formatting
Qualification
Required
5–7+ years of experience as an Office Manager or senior administrator
Strong organizational skills and attention to detail
Experience with payroll coordination, AP/AR, and reporting
Proficiency in QuickBooks and Salesforce (required)
Comfort managing phone systems, workflows, and multiple tools
Confidence handling checks, deposits, and financial documentation
Clear, friendly, professional communication
Willingness to relocate to San Luis Obispo County (relocation support considered)
Preferred
Spanish language proficiency preferred
Experience in construction, home services, or trades is a plus
Company
Rogall + Co.
🚀🚀
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Steven Rogall
Founder & CEO
Company data provided by crunchbase