Witham Family Hotels · 5 days ago
Executive Assistant - Atlantic Oceanside Hotel and Event Center
Bar Harbor, ME
Full-time
Hybrid
Mid LevelWitham Family Hotels is dedicated to creating unforgettable experiences for guests while fostering a family-like environment for their team. They are seeking a highly organized Executive Assistant to provide high-level administrative and operational support to the General Manager of the Atlantic Oceanside Hotel and Event Center, ensuring smooth operations and effective communication across departments.
HospitalityHotelTravel Accommodations
Responsibilities
Coordinate the onboarding process for all new staff members, ensuring documentation, orientation, and systems access are complete
Respond to employee payroll questions and liaise with payroll or HR when needed
Assist with placing internal orders and tracking fulfillment for departmental needs
Maintain and manage property-wide administrative spreadsheets, including: H-2B visa tracking and planning for onboarding and departures, Donation certificate logs, Guest activity planning, Internal communications records
Support coordination of recurring processes such as staff surveys, training deadlines, and calendar-based compliance items
Assist the General Manager with administrative tasks such as: Reconciling company credit card statements and expense documentation, Coordinating meetings, meeting locations, and follow-up communications, Preparing materials and assisting with planning for leadership meetings or property visits
Help plan, set up, and communicate internal staff events and recognition efforts
Qualification
Required
Highly organized professional
Strong communication skills
Passion for supporting leadership teams
Ability to manage staff-related processes
Coordinate departmental communications
Assist leadership with logistical and administrative tasks
Serve as a key internal liaison across departments and properties
Coordinate the onboarding process for all new staff members
Respond to employee payroll questions
Assist with placing internal orders and tracking fulfillment
Maintain and manage property-wide administrative spreadsheets
Support coordination of recurring processes such as staff surveys and training deadlines
Assist the General Manager with administrative tasks
Reconcile company credit card statements and expense documentation
Coordinate meetings and follow-up communications
Prepare materials for leadership meetings or property visits
Help plan, set up, and communicate internal staff events
Exceptional organizational skills
Ability to navigate multi-departmental environments with discretion and professionalism
Benefits
Start earning PTO (Paid Time Off), up to 136 hours in your first year (prorated based on hire date). The more years you spend with us, the more PTO you earn!
Health Insurance – multiple Aetna Health plans, we pay 80% of the cost, including if you select the family option!
Dental and Vision Insurance - Our dental plan is amazing. It is a gem. You get up to 4 cleanings a year and so much more. We pay 80% of the cost. We also now offer a Vision Insurance plan!
401(k) plan – up to 4% match.
End of Season Bonus.
Heating savings program in partnership with Irving and Dead River - save on heating oil and propane.
Core Values Program – earn points for branded swag!
Life insurance and Accident, Death & Dismemberment policies – we cover the first $10,000, with additional voluntary coverage available.
Short-term disability at no cost.
Referral Bonus – up to $1,000 per new full-time employee you refer.
Discounts on hotel stays (our portfolio, and at selected New England Inns & Resorts collection hotels), dining, and spa services.
Employee Recognition Programs.
Employee Assistance Program (EAP) – Experienced counseling, free & anonymous.
Employee Relief Fund – Financial support for unexpected situations. Mostly funded by our awesome teammates!
Annual Flu Shot Clinic.
Witham Family Hotels Gala – an annual event that recognizes YOU!
Be part of a company that gives back - The Witham Family Hotels Charitable Fund surpassed the milestone of donating over a million dollars to local organizations.
Company
Witham Family Hotels
Witham Family Hotels is a hotel group that offers luxury resorts as well as budget-conscious accommodations.
Founded in 1987
501-1000 employees
Funding
Current Stage
Late StageRecent News
2025-06-21
Company data provided by crunchbase