UVA Health · 2 days ago
Executive Assistant (Partially Remote)
United States
Full-time
Remote
Mid Level
4+ years expUVA Health is seeking an Executive Assistant to provide high level, confidential administrative and operational support to senior leaders of the University of Virginia Physicians Group. The role involves managing complex calendars, coordinating executive activities, and ensuring the efficient operation of the department in a fast-paced healthcare environment.
Health CareHospitalMedical
Responsibilities
Manages complex calendars, schedules meetings, teleconferences, demonstrations, and presentations, and coordinates logistics across multiple stakeholders
Prepares and distributes agendas and supporting materials and produces accurate meeting minutes within established timelines when required
Provides proactive administrative support to ensure daily operations run smoothly and that high priority matters are addressed in a timely and organized manner
Serves as a primary point of contact and liaison with UVA Health partners, UPG Executive Team members, governance boards, executive level committees, and clinical chairs
Reviews, prioritizes, and routes incoming correspondence, including email and other communications, exercising discretion and judgment in determining appropriate action or escalation
Develops memos, communications and professional correspondence, reports, and presentations on behalf of leadership
Prepares background materials, briefing documents, and reference information in advance of meetings to support informed discussion and decision making
Track, monitor, and follow the progress of projects, action items, and strategies from administrative leadership group. Ensure that appropriate follow-up actions are taken. Initiative subsequent follow-up meetings and communication for key stakeholders as directed
Prepares check requests and processes expense, travel reports, and invoices in accordance with UPG budgetary and accounting guidelines
Maintains organized and comprehensive filing systems related to committees, compliance, strategic planning, bylaws, human resources, finance, and budgeting, and proactively retrieves relevant materials to support leadership needs
Recommends and implements office systems, tools, and procedures to improve efficiency and support evolving departmental needs
Handles highly confidential and sensitive information with discretion, evaluates issues as appropriate, and briefs leadership on requests, concerns, or emerging issues
May provide functional guidance, training, and oversight to administrative support staff and serves as a role model for professionalism, accuracy, and service standards
Performs additional duties and special projects as assigned in support of departmental and organizational objectives
Qualification
Required
Associate degree in business administration
Four years of related experience
Intermediate knowledge of and experience utilizing a personal computer
Intermediate knowledge of word-processing, spreadsheet, and presentation software required
Company
UVA Health
UVA Health is a healthcare center that provides home healthcare, dentistry, and palliative care services.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.1MKey Investors
Virginia Innovation Partnership Corporation
2025-01-14Grant· $0.1M
Leadership Team
Erik Shannon
CEO UVA Community Health
K. Craig Kent
Chief Executive Officer
Recent News
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