SBA Pro-Life America · 1 month ago
Her PLAN Administrative Manager
Arlington, VA
Full-time
Onsite
Mid LevelSBA Pro-Life America is dedicated to supporting women in making life-affirming choices through their Her PLAN initiative. The Administrative Manager will provide essential administrative and operational support to the Executive Director, ensuring smooth operations and effective communication within the organization.
Political Organization
Responsibilities
Provide administrative and project support to Executive Director including, but not limited, to preparing materials for daily meetings, reconciling expenses, deadline oversight, and providing meeting support (task tracking, meeting minutes, etc.)
Manage the Executive Director’s schedule, travel and expenses
Support Executive Director in cultivating donor relationships including timely communication, recordkeeping and appointments
Serve as a liaison to Her PLAN team leads providing the Executive Director with accurate, well-researched information in a clear and concise manner
Prepare budget reports as directed using Excel
Track action items to manage and ensure appropriate and timely follow up on internal and external requests for information or decisions. Triage as necessary
Her PLAN Project Management. Keep current accurate data for all Her PLAN deliverables using Excel, Leadr and HubSpot data sources. Provide weekly reports
Manage Her PLAN staff training and weekly all staff meetings
Organize all logistics (lodging, food, materials) for tri-annual team 'collaboratives' for multiple Her PLAN teams. Coordinate with Human Resources for content/leadership
Inventory and ship printed materials from HQ to remote staff
Safeguard confidential information about the Organization, its donors, and all operational procedures and strategies
Qualification
Required
Extremely well organized and professional individual
Strong time-management and communication skills
Excellent discernment
Enthusiasm for constant improvement
Passion for the pro-life cause
Provide administrative and project support to Executive Director including, but not limited, to preparing materials for daily meetings, reconciling expenses, deadline oversight, and providing meeting support (task tracking, meeting minutes, etc.)
Manage the Executive Director's schedule, travel and expenses
Support Executive Director in cultivating donor relationships including timely communication, recordkeeping and appointments
Serve as a liaison to Her PLAN team leads providing the Executive Director with accurate, well-researched information in a clear and concise manner
Prepare budget reports as directed using Excel
Track action items to manage and ensure appropriate and timely follow up on internal and external requests for information or decisions
Her PLAN Project Management. Keep current accurate data for all Her PLAN deliverables using Excel, Leadr and HubSpot data sources. Provide weekly reports
Manage Her PLAN staff training and weekly all staff meetings
Organize all logistics (lodging, food, materials) for tri-annual team 'collaboratives' for multiple Her PLAN teams. Coordinate with Human Resources for content/leadership
Inventory and ship printed materials from HQ to remote staff
Safeguard confidential information about the Organization, its donors, and all operational procedures and strategies
Company
SBA Pro-Life America
Susan B.
Founded in 1992
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase