Downingtown Area School District · 1 day ago
12-month Administrative Assistantto Assistant Principals - High School
Downingtown, PA
Contract
Onsite
Entry Level
$20.12/hr - $20.12/hr
3+ years expDowningtown Area School District is excited to announce an opening for a 12-month Administrative Assistant to Assistant Principals at STEM Academy. This role involves providing administrative support to ensure the accurate administration of student affairs and assisting with various clerical duties within the school administration office.
Education Management
Responsibilities
Answers telephones, screens calls, transfers calls, responds to inquiries, and takes messages
Greets visitors, substitutes, and parents. Answers questions and supplies information
Calls students to the main office
Assists in calculating paper order annually
Performs general clerical duties to include but not limited to typing, copying, faxing, mailing, and filing
Enters all student discipline in discipline tracker and creates letters daily. Prepares state report
Assigns homerooms and lockers to students; maintains passwords for student internet access; coordinates and assigns parking permits
Maintains parent passwords for internet access
Coordinates the processing of purchase orders for payment
Coordinates facility usage with the building principal and central office
Coordinates school safety issues with principals
Assists summer school principal with summer school registration and offerings
Assists with scheduling interviews, graduation preparations and ceremony, scheduling teacher observations and teacher observation process
Assists with state testing, including 4Sight testing and PSSA
Assists principal with the scheduling process to include but not limited to: inputting all information relating to the courses and sectioning as the master schedule is built; assigning study halls, room assignments, and duties after the master schedule is finalized; preparing spreadsheet for study halls, hall duty assignments, list of open rooms, list of teachers' free time, and list of lunch duty assignments; prints teacher schedules; updates schedules for the final teacher schedule book
Prints and distributes students' schedules prior to the start of school
Inputs student grades; prints and distributes report cards
Sets, coordinates, and adjusts administrative calendar(s) using current software system. Prepares appropriate materials for scheduled meetings
Sets-up and coordinates parent meetings, conferences, and other school related functions and meetings
Creates and distributes the student handbook, student activities handbook, and teacher handbook annually
Collects special homeroom materials and distribute
Assists with distribution of supplemental contracts
Tracks and records professional development/Act 48 hours
Processes and coordinates field trip requests
Assists with special education needs, 504, gifted programs, and services, to include scheduling Individualized Education Plan (IEP) meetings
Creates and maintains student obligation lists
Reviews and processes in-house building print order
Assists in special events, such as (but not limited to) parent night, course selection night, graduation, etc
Creates and maintains position procedure outline to describe day to day duties of the position/department as needed
Qualification
Required
High school diploma with a minimum of three years experience in a similar position
Ability to operate a computer and knowledge of word processing and spreadsheets
Bookkeeping/record keeping skills
Effective interpersonal skills with the ability to diplomatically interface with students, parents, teachers, and administrative staff
Strong written and communication skills
Excellent administrative and clerical skills
Proficiency in the use of technology for individual and system management, communication, and research
Must be able to handle sensitive and confidential situations and information properly
Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements
Candidate must adhere to all local, state, federal, and school code requirements for employment
Benefits
Select Health Benefits a la carte - Only pay for what you need
Medical Coverage through IBX - PPO plans only
Prescription Coverage through CVS/Caremark
Dental Coverage - Delta Dental Active PPO
Vision Coverage - Vision Benefits of America (VBA)
Flexible Spending Accounts
Fitness Program
Nutritional Counseling
Employee Assistance Program
Telemedicine
Retirement - Member of State Pension System (PSERS)
Student Loan Forgiveness
Life Benefit
Income Protection Benefit
Paid Time Off
Tuition Reimbursement
Salary Increases
Company
Downingtown Area School District
We appreciate your desire to help us in our mission to educate all students to meet the rigorous challenges of a global society.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Susan Boardman
Internships & Partnership Leader
Tom Fortmann
Chief Security Officer
Company data provided by crunchbase