Capital Railroad Services · 1 week ago
Accounting Assistant
Madison, WI
Full-time
Hybrid
Mid, Senior Level
5+ years expCapital Railroad Services is seeking an Accounting Assistant to support their accounting operations during a period of organizational transition. The role involves various responsibilities including payroll processing, expense report reconciliation, client invoicing, and maintaining organized accounting files.
Construction
Hiring Manager
Jonathan Hardin
Responsibilities
Serve as backup support for payroll processing, including data preparation and review
Reconcile employee expense reports, including review for policy compliance
Assist with client invoicing, including gathering backup documentation and tracking billing status
Enter and process Accounts Payable invoices, including coding, review, and preparation for payment
Assist with issuing payments to vendors and maintaining accurate AP records
Assist with revenue tracking and reporting to support management oversight
Assist with sales and use tax preparation, filings, and documentation
Maintain organized accounting files and documentation to support audits and reviews
Provide accounting-related communication and deadline reminders to internal teams
Assist with drafting, updating, and maintaining expense, travel, and accounting-related policies and procedures
Act as a gatekeeper for the company accountant and select managers, helping prioritize requests and manage workflow
Handle confidential and sensitive information with discretion and professionalism
Support leadership with special projects, reporting, and coordination as needed
Help ensure consistency and compliance as accounting and administrative processes are brought in-house
Qualification
Required
Minimum 5 years of experience in an accounting-related role or department and/or a two year associates degree in accounting
Demonstrated experience handling sensitive and confidential information
Strong working knowledge of Microsoft Office, particularly: Excel (including Pivot Tables, formulas, and charts), Word and PowerPoint
Ability to read, analyze, and interpret: General business reports, business policies and procedures, technical procedures, government regulations and procedures
Strong written communication skills
Strong verbal communication and telephone skills
Ability to express and exchange ideas clearly, both orally and in writing
Ability to maintain a positive, friendly, and helpful demeanor in a fast-paced environment
Strong attention to detail and organizational skills
Ability to calculate figures and amounts and apply basic accounting concepts
Ability to apply common-sense understanding to carry out written, oral, or diagram-based instructions
Proficiency with personal computers, applications software, and databases
Preferred
Experience using Concur Expense software
Experience with Deltek ComputerEase (preferred but not required)
Experience in the construction industry is a plus
Payroll processing experience is a plus
Company
Capital Railroad Services
At Capital Railroad Services, we focus on delivering cost-effective, high-quality railroad bridge construction, repair, and maintenance services while minimizing traffic interruptions and downtime.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase