American Public Health Association · 2 days ago
Journal Production Coordinator
Washington, DC
Full-time
Onsite
Entry Level
1+ years expThe American Public Health Association is seeking a Journal Production Coordinator to oversee the submission and peer review processes for the American Journal of Public Health. The role involves coordinating with various stakeholders to ensure timely publication, providing administrative support, and maintaining the integrity of the submission system database.
Health CareMedicalPublic Safety
Responsibilities
Monitor the submission and peer review processes, ensuring manuscripts are processed in a timely fashion, and assists authors, Editorial staff, and peer reviewers with any problems
Monitor the Journal production workflow from upload of final versions through copyediting, proofreading, composition, online posting, and finalization, and assists authors, Editorial staff, and Production staff with any problems
Coordinate with staff, freelancers, and authors to ensure timely and efficient publication of the Journal
Provide administrative support for the production department as needed
Assist the set-up and coordination of Spring and Fall in-person Editorial Board meetings; takes meeting minutes
Oversee the submission and peer review process, assisting the Editor-in-Chief, Associate Editors, authors, and peer reviewers with access and procedural problems
Provide support for authors, peer reviewers, and Associate Editors to ensure timely completion of peer reviews, troubleshooting delays as needed and ensuring manuscripts are compliant with AJPH requirements
Initiate production and ensures final version manuscript files are compliant with AJPH format requirements (references, tables, figures, blinded material), answering author queries and resolving potential problems as needed
Check final version manuscripts for missing or incorrect elements and ensures that complete and correct files are sent for preliminary edit
Review, edit, and update AJPH and APHA Web pages and production-related e-mail templates as needed
Assist APHA members with access to AJPH content and use of the AJPH website, referring members to APHA Membership when necessary
Maintain the integrity of the AJPH submission system database—updating user records, merging duplicate records, removing defunct accounts, flagging and removing reviewer accounts when necessary
Coordinate delivery of complimentary PDFs of articles to published authors
Work with Deputy Director of Publications to ensure timely revision of contracts and payments to editors and reviews vendor contracts for renewal dates
Arranges travel, room accommodations, conference tolls, meal functions, meeting notices, agendas, and supporting materials for AJPH Editorial Board Spring and Fall meetings in coordination with the meetings department, APHA travel agency, and Accounting department
Other duties/projects as assigned by the Director of Publications or Deputy Director of Publications
Qualification
Required
Bachelor's degree in English, journalism, or related field
One year of experience in proofreading and copyediting or publications
Knowledge of periodical production, manuscript tracking systems, and AMA style desirable
Excellent written and oral communication skills
Good computer skills
Strong organizational ability
Sharp eye for detail
Must be flexible, reliable, and hard working
Travel to the Annual Meeting is required with other occasional travel possible
Must be able to work occasional evening and weekend work as job duties or projects require it
Requires occasional lifting and moving to 25 lbs
Benefits
APHA offers a competitive salary and excellent benefits.
Company
American Public Health Association
Professional association dedicated to improving the public's health through education and advocacy.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Gary Black
Co-Founder APHA Film Festival
Claudia A. Baier
Founder, Public Health Funder Network
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