Yellowstone Club · 8 hours ago
Office Coordinator
Bozeman, MT
Full-time
Onsite
New Grad, Entry LevelYellowstone Club is a private residential community in Big Sky, Montana, offering a unique ski and golf experience. They are seeking an Office Coordinator to oversee daily operations and administrative tasks in the accounting department, ensuring high-level guest service and support for the finance staff.
GolfMedia and EntertainmentResortsTravel
Responsibilities
Greet visitors and team members with high level customer service and a positive attitude, offering visitors and vendors in the office their choice of beverage
Manage Utility billing and account maintenance using Black Mountain AR software and maintain procedures manual
Support Member AR Specialist with various tasks including addressing member billing questions/errors, month-end billing, deposits, and reporting
Remote capture deposits and local bank deposits
Mail (Daily): Includes opening all mail, distribution, inter-office mail distribution, scanning if needed
Receiving FedEx and UPS deliveries, emailing contacts on the mountain when something comes in, coordinating with warehouse if something needs to be picked up
Daily and bi-monthly timecard approvals using ADP software
Act as point of contact for property management
Paper & electronic filing; including scanning projects and various filings
Managing and setting up conference rooms for meetings
Ordering general office supplies and making monthly Costco trips
Restocking/ organizing snack cabinets, employee and guest refrigerators
Maintain Pitney Bowes postage machine
Copy machine maintenance and adding new employees to copy machine scanning address book
General office errands as needed, including local driving and shipping items
Qualification
Required
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology
Knowledge of Microsoft office products – Word and Outlook
Excellent organizational skills with attention to quality and detail
The ability to work well independently
Strong communication skills with the ability to maintain sound working relationships and communications with management, staff, and vendors
Troubleshooting – determining causes of errors and deciding what to do about it
Professional appearance and presentation
Preferred
Previous administrative office experience preferred
Benefits
Free transportation to and from Bozeman
Medical, Dental, Vision Insurance
Discounted Ski Pass
Employee Ski Days
Complimentary shift meals
401k eligibility and bi-weekly match
Access to onsite fitness center 24/7
Discounted Employee Housing in Big Sky or Gallatin Gateway
Discounts to over 1000 retailers through ADP LifeMart
End of season Employee Appreciation Day and retail sale
Company
Yellowstone Club
Yellowstone is the only private ski, golf and adventure community.Yellowstone is a private, gated community located in Big Sky, Montana.
Founded in 1995
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Frank Acito ✔ Chief Financial Officer (CFO)
Chief Financial Officer ★ Long-Term Corporate Strategy & Growth Planning
Hans Williamson
Chief Operating Officer
Recent News
2024-11-28
Company data provided by crunchbase