BGSF · 6 hours ago
Assistant Facilities Manager
San Jose, CA
Full-time
Onsite
Mid Level
$0/yr - $105K/yrBGSF is seeking an Assistant Facilities Manager to oversee facility operations and manage a team of employees. The role involves ensuring high standards in service delivery, vendor management, and compliance with health and safety regulations while maintaining budgetary accountability.
ConsultingEmploymentHuman ResourcesInformation TechnologyProperty ManagementRecruitingStaffing Agency
Hiring Manager
Ashley Haynes
Responsibilities
Manage a team of five employees and multiple supply chain partners across building services
Lead by example, establishing clear expectations, high standards, and a culture of accountability
Ensure the team consistently delivers professional and exemplary client-customer experience
Provide regular coaching and mentoring to support ongoing development and performance
Where necessary, administer disciplinary actions in consultation with the Account Leader and Human Resources to address performance or conduct issues
All trainings assigned through or from "client" must be completed on or prior to the noted deadline
Oversee all maintenance programs, ensuring work orders, repairs, and site inspections are completed accurately and on schedule without significant delays
Take prompt action to resolve facility issues, including triage and onsite troubleshooting, as necessary
If an issue cannot be resolved immediately, ensure the client is kept fully informed with timely updates, at a minimum of once per week, until resolution is achieved
Enforce operational standards in collaboration with vendors, client-customers, landlords/property management, and "client" Occupier Solutions Facility Management
Supervise all vendors and service providers to ensure strict adherence to contract terms, performance standards, and quality requirements
Participate in vendor selection, negotiate service agreements, and rigorously monitor performance
Review major equipment repair/replacement proposals to confirm they are fit-for-purpose, cost-effective, and aligned with client expectations
Always act as a visible and professional representative of the client
Communicate proactively with clients, client-customers, and internal stakeholders regarding maintenance, disruptions, or project requirements
Ensure that all interactions reinforce client confidence in "Client" Occupier Solutions
Support the development and implementation of Environment, Health, Safety, and Emergency Preparedness plans
Ensure all team members, including yourself, are held accountable for the timely completion of all assigned EHS training within the Vector Solutions – Convergence system
Strictly adhere to local, state, and federal guidelines and regulations
Develop and maintain accurate budgets for assigned facilities
Ensure all costs are monitored and invoice management is aligned with the approved budget, reported, and delivered in a timely manner (effectively due dates)
Evaluate opportunities for cost savings and operational efficiencies while maintaining service quality
Negotiate cost-effective vendor agreements with specific payment term considerations (preferably 60 or 75 days, but no less than 30 days) on behalf of "client"
Implement cost control measures and provide recommendations to management for financial optimization
Ensure services are delivered efficiently, safely, and within budget
Maintain accurate documentation of inspections, maintenance, financial performance, and vendor activities
Proactively identify and resolve operational inefficiencies
Travel between assigned sites to ensure operational, financial, and service needs are met
Perform other duties as assigned
Qualification
Required
Manage a team of five employees and multiple supply chain partners across building services
Lead by example, establishing clear expectations, high standards, and a culture of accountability
Ensure the team consistently delivers professional and exemplary client-customer experience
Provide regular coaching and mentoring to support ongoing development and performance
Administer disciplinary actions in consultation with the Account Leader and Human Resources to address performance or conduct issues
Complete all trainings assigned through or from 'client' on or prior to the noted deadline
Oversee all maintenance programs, ensuring work orders, repairs, and site inspections are completed accurately and on schedule without significant delays
Take prompt action to resolve facility issues, including triage and onsite troubleshooting, as necessary
Keep the client fully informed with timely updates, at a minimum of once per week, until resolution is achieved
Enforce operational standards in collaboration with vendors, client-customers, landlords/property management, and 'client' Occupier Solutions Facility Management
Supervise all vendors and service providers to ensure strict adherence to contract terms, performance standards, and quality requirements
Participate in vendor selection, negotiate service agreements, and rigorously monitor performance
Review major equipment repair/replacement proposals to confirm they are fit-for-purpose, cost-effective, and aligned with client expectations
Act as a visible and professional representative of the client
Communicate proactively with clients, client-customers, and internal stakeholders regarding maintenance, disruptions, or project requirements
Ensure that all interactions reinforce client confidence in 'Client' Occupier Solutions
Support the development and implementation of Environment, Health, Safety, and Emergency Preparedness plans
Ensure all team members, including yourself, are held accountable for the timely completion of all assigned EHS training within the Vector Solutions – Convergence system
Strictly adhere to local, state, and federal guidelines and regulations
Develop and maintain accurate budgets for assigned facilities
Ensure all costs are monitored and invoice management is aligned with the approved budget, reported, and delivered in a timely manner (effectively due dates)
Evaluate opportunities for cost savings and operational efficiencies while maintaining service quality
Negotiate cost-effective vendor agreements with specific payment term considerations (preferably 60 or 75 days, but no less than 30 days) on behalf of 'client'
Implement cost control measures and provide recommendations to management for financial optimization
Ensure services are delivered efficiently, safely, and within budget
Maintain accurate documentation of inspections, maintenance, financial performance, and vendor activities
Proactively identify and resolve operational inefficiencies
Travel between assigned sites to ensure operational, financial, and service needs are met
Perform other duties as assigned
Demonstrate reliability, professionalism, and accountability in all aspects of the role
Strictly adhere to safety, operational, service, and financial procedures
Immediately escalate critical operational or financial issues to the Account Manager or Facility Manager
Communicate clearly, timely, and effectively with all stakeholders
No deviation from approved budgets, operational standards, or client expectations without prior approval
Company
BGSF
BGSF (NYSE: BGSF) is a diversified consulting and staffing company that offers workforce solutions across a range of industries.
Founded in 2007
501-1000 employees
H1B Sponsorship
BGSF has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (5)
2022 (3)
2020 (6)
Funding
Current Stage
Public CompanyTotal Funding
unknownKey Investors
Patriot Capital
2015-09-10Post Ipo Debt
2014-10-27IPO
Leadership Team
Dennis Waggoner
Vice President, Strategic Customers
Donna Carroll
Member Board of Directors - Audit and Compensation Committee Member
Recent News
2025-11-08
2025-11-08
2025-09-12
Company data provided by crunchbase