State of Arizona · 5 days ago
Job 2918 Administrative Assistant II
Phoenix, AZ
Full-time
Onsite
Mid Level
$40K/yr - $40K/yr
3+ years expThe State of Arizona is seeking an Administrative Assistant II for their Certification and Licensing Division. The role involves providing reception services, administrative support, and managing inquiries while ensuring confidentiality and accuracy in handling documents and processes.
GovernmentOffice AdministrationPublic Relations
No H1B
Responsibilities
Provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge
Greeting and assisting the public, answering the division’s phone line, and directing or responding to inquiries as needed
Provide essential, multitasking administrative support across all programs and units within the division, including setting up meetings and hearings, processing mail and payments, and proctoring in-person exams
Exercise appropriate initiative and judgment to plan, schedule, manage workflow, and make decisions that affect work procedures
Review, research, process, and distribute incoming information, inquiries, and funds across various formats (e.g., electronic, paper, phone)
Assist in preparing, setting up, administering, and closing out the biennial Arizona Bar Examination, ensuring that files are maintained accurately and promptly, and that program files are current
Provide specific support to the Legal Service Innovations unit, such as communicating with applicants, maintaining application documents, and issuing licensure documents as directed
Maintain the confidentiality of program information and documents
Qualification
Required
High school diploma or GED
At least three years of administrative experience
Thorough knowledge of Microsoft Word, including accurate typing, formatting and merging documents
Initiative and ability to organize and prioritize tasks
Strong verbal and written communication skills
Experience in drafting and editing documents
Demonstrating professionalism in a challenging and diverse environment with minimal supervision
Currently authorized to work in the United States on a full-time basis
Benefits
Accrued vacation pay and sick leave
10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Please note, enrollment eligibility will become effective after 27 weeks of employment.
Company
State of Arizona
As public servants, we deeply care about Arizona and are committed to facing the issues of our state head-on.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Aletha Della Rocco
Human Resources Business Partner, Talent Acquisition
George McNeely MBA
Chief Human Resources Officer - Arizona Department of Administration - Shared Services
Recent News
Phoenix Business Journal
2025-01-11
The Arizona Republic
2024-01-27
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