Cranbrook Schools · 1 day ago
Event Coordinator
Bloomfield Hills, MI
Full-time
Onsite
Entry, Mid Level
2+ years expCranbrook Educational Community is one of the world’s leading centers of education, science, and art. The Event Coordinator is responsible for providing comprehensive event coordination, administrative oversight, and logistical support for meetings, programs, and special events held across Cranbrook venues, ensuring efficient operations and a high level of customer service.
Primary/Secondary Education
Responsibilities
Coordinate, plan, and manage meetings, programs, and special events across Cranbrook venues, including the Institute of Science, Academy of Art, Art Museum, Center for Collections, Schools, House & Gardens, and other campus facilities
Serve as the primary on-site coordinator for assigned events, including final walk-throughs and day-of execution
Attend planning meetings with internal and external clients to define scope, timelines, logistics, and resource needs
Coordinate event logistics including room layouts, rentals, vendors, security, transportation, and staffing
Ensure compliance with Cranbrook facility guidelines, alcohol management policies, and applicable permits and licenses
Notify the Event & Customer Services Manager of incidents, damage, or non-compliance and participate in post-event evaluations
Maintain and manage the master campus-wide Planning Schedule using the Meeting Reservation Manager (MRM) system
Serve as the primary MRM system administrator and customer contact
Review reservation requests for global campus impact and communicate implications to requestors
Respond to inquiries regarding campus rentals, pricing, availability, and services
Provide venue tours and assist clients with space selection and event feasibility
Develop facility rental agreements, projected cost estimates, and profit margin worksheets
Collect, deposit, and track event-related revenue in a timely and accurate manner
Participate in departmental budgeting and forecasting processes
Assist with marketing and outreach efforts related to Cranbrook’s facility rental and event programs
Initiate and administer required event-related permits and licenses, including special liquor licenses, tent permits, raffles, signage, and other regulatory approvals
Coordinate with internal departments and external agencies to ensure compliance and timely approvals
Manage and maintain Cranbrook’s photography program in coordination with Cranbrook House & Gardens
Schedule approved photography sessions and distribute confirmations to photographers, Security & Safety, and relevant campus partners
Ensure insurance certificates and approvals are secured prior to sessions
Provide administrative and project support to the Event & Customer Services team
Cross-train to support Customer Service operations during absences or peak periods
Maintain organized records, spreadsheets, and reports supporting departmental operations
Qualification
Required
High School Diploma or GED required
Minimum of two (2) years of event planning, coordination, or administrative experience required (marketing and sales of events helpful)
Strong organizational and event coordination and planning skills
Strong proficiency in Microsoft Office (Word, Excel, Outlook)
Demonstrated ability to manage multiple projects, prioritize deadlines, and adapt to changing circumstances in a highly professional and efficient manner
Excellent written and verbal communication skills with a strong customer service orientation
Ability to handle confidential information with discretion and professionalism
Valid Michigan Driver's License with satisfactory driving record required
Preferred
Associate's or bachelor's degree in Event Management, Hospitality, Business Administration, or related field preferred
Experience with scheduling or event management systems preferred
Benefits
Medical
Dental
Life insurance
Long-term and short-term disability
Retirement programs with employer contribution
Generous paid time off
11 paid holidays and 3 floating holidays
Employee discounts
A unique environment in an educational setting that values collaboration
Company
Cranbrook Schools
Cranbrook Schools are independent day and boarding schools that provide students with a challenging and comprehensive college preparatory education.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase