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State of Florida · 6 days ago

ADMINISTRATIVE SECRETARY OPS - 60914180

Bartow, FL

Full-time

Onsite

New Grad, Entry Level

$16.71/hr - $16.71/hr

The State of Florida is seeking an Administrative Secretary to support a team of paralegals and attorneys in their Children’s Legal Services program. This role involves various clerical duties, including managing legal documents, maintaining case files, and providing general office support.

Government Administration

Responsibilities

Preparing Notices of Filings of legal documents and summonses

Creating, maintaining, and closing case files

Transporting legal documents to and from the courthouse daily

Answering phones

Filing documents in case files

Filing documents with the court

Sorting and distributing paper mail and electronic mail

Operating copy machine

Entering data timely and accurately into statewide databases

Tracking court calendar activities

Transmitting work electronically to other locations

Preparing travel reimbursement requests

Preparing witness requests and coordination

Monitoring and ordering office supplies; and

Travel submissions for the Office

Qualification

Microsoft OfficeOffice professionalismData entryCommunication skillsLegal office experienceBilingual skillsOrganizational skills

Required

Excellent communication skills

Knowledge of office professionalism and practices

Computer experience, particularly with Microsoft Office (Word and Excel)

Ability to use copying and fax machine

Ability to organize files and other records

Ability to enter data in records management systems

Ability to handle telephone calls in a courteous and effective manner

Preferred

Prior experience working in a legal office

Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview

Company

State of Florida

Glassdoor3.5

The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.

Tallahassee, Florida, USA

10001+ employees

http://www.myflorida.com

Funding

Current Stage

Late Stage

Leadership Team

Richard Herstein, MD, MHA, MBA

Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)

Jimmy Patronis

Chief Financial Officer

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