Germantown Academy · 2 days ago
Admission, Enrollment, and Financial Aid Outreach Coordinator
Fort Washington, PA
Full-time
Onsite
Entry, Mid Level
1+ years expGermantown Academy is an independent, coeducational, college preparatory day school located in Fort Washington, Pennsylvania. The Outreach Coordinator supports admission communication, recruitment, and marketing efforts, manages student visit experiences, and oversees admission events and volunteer student members of the admission team.
Higher EducationSecondary EducationTraining
Responsibilities
Manage Student Visit Days for Middle School and Upper School
Oversee online sign-up process
Support all Student Visit Day details including administration of OLSAT and data entry for the OLSAT for Middle and Upper School applicants
Serve as advisor to 'The Mackinetts' – Middle and Upper School student members of the Admission Team
Implement plan for student leadership – Senior Leadership Counselors
Coordinate training sessions for tour guides, hosts, and student panelists
Organize student-led tours
Assign host students to visitors
Select panelists for admission-related events and all school events as requested
Maintain accurate participation lists to support student with their community service hours
Provide Recruitment & Retention management and support
Manage details related to all initiatives:
Oversee the scheduling, preparation, organization, and set up of all outreach events including am@GAs, targeted outreach, yield events, feeder school events, etc
Coordinate details with Directors of Facilities, Housekeeping, Dining Services and Security
Oversee external school wide admission communication and help to execute marketing strategies
Send weekly admission schedule to administration, faculty, staff etc. - At A Glance
Develop and create This Week at GA informational piece to be distributed on Student Visit Day and admission outreach events
Develop and create Patriot Perspective monthly admission newsletter
Update Admission Website as needed through the admission season
Create and manage the New Family Portal in Veracross
Support social media marketing initiatives
Support Admission Marketing external communication plan
Prepare handouts/published materials
Coordinate all mailings – inquiry packets, acceptance packets, etc
Develop admission external marketing communications in collaboration with Director
Distribute communication emails per Admission Communication Plan
Organize and maintain an inventory of office supplies, departmental marketing/outreach items, and confidential materials
Serve as point person and administrator of admission standardized testing
Support inter-departmental initiatives as needed
Manage the calendar of the Director of Admission, Enrollment and Financial Aid
Attend community events
Other duties as assigned
Qualification
Required
Must be accurate, detail oriented, and have excellent written and verbal communication skills
Must exercise sound judgment and discretion in communicating with the public and the school community fully honoring the confidentiality required in admission work
Must be able to work independently, take initiative, and assume responsibility for all components of the position
Must be able to multi-task, monitor deadlines and complete a variety of assignments on time
Must possess strong interpersonal skills, have the ability to work as a team player, and have managerial experience
Must have strong computer skills with knowledge of all Microsoft Office Suite programs
1-3 years administrative experience
Must be able to lift up to 20 pounds
Preferred
Experience in independent school/college admission
BA/BS
Company
Germantown Academy
Germantown Academy is a private school that educates students.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Aayush Kevadia
CSO Senior Leader
Christina Baumann
Assistant Director of the Curriculum Partnership Program
Recent News
Seattle TechFlash
2025-08-22
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