State of Montana · 11 hours ago
Legal Operations Manager
Helena, MT
Full-time
Hybrid
Mid, Senior Level
$35.50/hr - $37.90/hrThe State of Montana is seeking a Legal Operations Manager to enhance the efficiency and effectiveness of the Department’s legal functions. This role involves leading operational processes, managing data integrity, and collaborating with various teams to ensure high-quality service delivery.
Government Administration
Responsibilities
Oversees administrative and business operations within the Legal CSD to ensure high quality, timely, and consistent service delivery
Manages case management systems and data governance processes to ensure compliance with state and federal records standards
Designs, implements, and tracks training programs for attorneys, paralegals, and support staff to promote professional growth and system proficiency
Translates bureau goals into operational strategies that improve workflows, integrate technology, and enhance client service
Oversees vendor relationships, budgeting, and procurement for technology tools, office systems, and contracted services
Serves as a liaison between legal, information technology, and administrative functions to identify needs, define requirements, and deliver solutions
Uses data analysis and reporting to measure efficiency, support planning, and guide process improvements
Leads change initiatives that strengthen staff capabilities and modernize legal operations
Qualification
Required
Demonstrated experience leading or coordinating operational functions in a legal, administrative, or comparable professional setting
Experience analyzing and improving business processes, including the use of technology or data to enhance efficiency and service quality
Experience interpreting and applying policies, standards, or regulations in an organizational context
Demonstrated ability to manage budgets, vendor contracts, or procurement processes effectively
Proficiency with Microsoft Outlook, Word, Excel, and other standard office software, with the ability to learn and use case management or electronic records systems
Strong written and verbal communication skills, including experience explaining complex or technical information to diverse audiences
A bachelor's degree in business administration, management, or a related field may supplement relevant professional experience but is not a substitute for demonstrated skills and competencies in the areas noted above. Equivalent combinations of education and directly related experience will be considered
Operational leadership and coordination: Candidates must demonstrate the ability to organize complex legal and administrative workflows, manage competing priorities, and lead teams toward measurable outcomes
Strategic planning and implementation: Candidates must demonstrate the ability to align operations with organizational goals, lead long term initiatives, and manage projects from inception to post implementation review
Stakeholder engagement and influence: Candidates must demonstrate the ability to build partnerships with attorneys, technical experts, and vendors to achieve shared objectives
Data governance and analysis: Candidates must demonstrate the ability to maintain data accuracy, ensure compliance with retention policies, and use metrics to drive decisions
Technology and systems management: Candidates must demonstrate the ability to assess and improve case management or records systems and support integration of new solutions
Training and workforce development: Candidates must demonstrate the ability to design and deliver training programs that build staff knowledge, confidence, and consistency
Adaptability and innovation: Candidates must demonstrate the ability to identify opportunities for modernization and apply creative approaches to improve outcomes
Benefits
Work/life balance with hybrid schedules or partial telework may be available within the state of Montana.
38 paid days off a year including vacation, sick leave and holidays.
Military leave: You’ll get up to 15 days of military leave with full pay.
Longevity raises with continuous service, as well as any negotiated market increases and state statutory raises.
Health, dental, vision, life insurance coverage, flexible spending accounts, EAP - click here to learn more.
Free telehealth and access to free employee medical clinics through our medical plan - click here to learn more.
Choice between two retirement plans with an employer contribution between 8.73% - 9.07% of your annual salary. A third optional 457(b) deferred compensation plan is also available. – Click here to learn more.
Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click here to learn more!
Career progression, training opportunities and room for professional growth.
State employee discounts at various businesses across the state.
Company
State of Montana
State of Montana has a desire to cultivate a workforce consistently able to respond to challenges facing Montana.
Founded in 1889
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Adam L. Carpenter, MBA, MSIS
Chief Data Officer
Chris S.
Interim Chief Information Security Officer
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