divcon · 2 hours ago
AR/Collections Specialist
Irving, TX
Full-time
Onsite
New Grad, Entry Level
$25/hr - $28/hrDivcon is a company headquartered in Dallas, Texas, that delivers integrated automation solutions across various systems. They are seeking an Accounts Receivable (AR)/Collections Specialist responsible for processing invoices, tracking receivables, and minimizing overdue accounts to support financial stability.
CommercialIndustrial AutomationProject Management
Responsibilities
Generate and prepare accurate invoices for construction projects, including time & material billings, fixed-price contracts, change orders, and retainage amounts, ensuring compliance with contract terms and subcontractor requirements
Submit invoices to clients/general contractors promptly, often with required supporting documentation such as lien waivers, certified payroll, or progress reports
Post customer payments, cash receipts, and adjustments to accounts in the accounting system; reconcile payments to bank deposits and apply them correctly to specific jobs/projects
Monitor accounts receivable aging reports; identify overdue accounts and prioritize collections efforts to reduce past-due balances
Contact clients (via phone, email, or mail) regarding overdue invoices; resolve disputes (e.g., billing errors, scope changes, or retainage issues) and escalate complex cases as needed
Maintain detailed customer files, records of communications, payment histories, and lien/waiver documentation
Reconcile AR sub-ledger to general ledger periodically; assist with month-end close processes and reporting on AR metrics
Process subcontractor purchase orders in the accounting system
Prepare weekly/monthly reports on receivables status
Ensure adherence to company credit policies, fair collection practices, and relevant regulations
Perform other duties and special projects assigned to support the accounting and finance team, project execution, and the overall success of the company
Qualification
Required
High school diploma or equivalent required
Strong understanding of basic accounting principles, accounts receivable processes, and collection regulations
Proficiency in accounting software (e.g., QuickBooks, Sage Intacct, Viewpoint, Procore, Foundation, or similar construction-specific ERP systems); advanced Excel skills for reporting and analysis
Excellent verbal and written communication skills for professional client interactions and dispute resolution
Detail-oriented with strong organizational and time-management abilities to handle multiple projects and deadlines
Problem-solving mindset to investigate and resolve billing/payment issues common in construction (e.g., retainage disputes or change order approvals)
Ability to maintain confidentiality and handle sensitive financial information
Preferred
associate or bachelor's degree in accounting, finance, business, or related field
Company
divcon
Mission critical is in our DNA. We have over 9 million square feet of white space under management and more than 1 gigawatt commissioned since 2017.
Founded in 1991
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Goldman Sachs
2024-02-20Series Unknown
Leadership Team
Melinda Lawrence
Chief Financial Officer
Molly Ward
Vice President of Sustainability
Recent News
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