Texas Department Of Criminal Justice · 2 days ago
Administrative Assistant IV - Board Administration - Board of Pardons and Parole (720355)
United States-Texas-AUSTIN
Full-time
Onsite
Entry, Mid Level
2+ years expThe Texas Department Of Criminal Justice is seeking an Administrative Assistant IV for the Board of Pardons and Parole. The role involves performing highly complex administrative support work, coordinating administrative tasks, and maintaining filing systems while working under limited supervision.
Government Administration
Responsibilities
Prepares, interprets, and disseminates information concerning the Board of Pardons and Paroles programs and services; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; performs complex typing; receives, reviews, and scans documents; and reviews digital recordings
Maintains filing and record keeping systems to include automated information systems; responds to inquiries regarding technical program rules, regulations, policies, and procedures; and assists in the development of administrative and technical assistance policies and procedures
Provides assistance answering and routing telephone calls; assists in planning meetings and conferences; assists in developing special administrative analyses and summaries of staff reports and recommendations for review; and assists in researching, composing, designing, and editing agency publications
Organizes, assigns, and reviews the work of others; and provides technical assistance to others
Qualification
Required
Graduation from an accredited senior high school or equivalent or GED
Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience
Knowledge of office practices and procedures
Knowledge of business terminology, spelling, punctuation, and grammar
Skill to communicate ideas and instructions clearly and concisely
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public
Skill to interpret and apply rules, regulations, policies, and procedures
Skill in the use of computers and related equipment in a stand-alone or local area network environment
Skill to prepare and maintain accurate records, files, and reports
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs
Skill in the electronic transmission of communications
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment
Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane
Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile
Preferred
Criminal justice experience preferred
Computer operations experience preferred
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred
Skill to type 45 words per minute (with no more than 10 errors) preferred
Company
Texas Department Of Criminal Justice
Texas Department Of Criminal Justice provides promote positive change in offender behavior, reintegrate offenders into society.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Frederick Cook
Chief Technology Officer, Deputy Division Director
Dennis U.
Crime Investigative Department – C/Officer
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