Mace · 10 hours ago
Administrator
New York, United States
Full-time
Onsite
New Grad, Entry LevelMace is dedicated to redefining the boundaries of ambition and creating transformative impacts across communities. They are seeking an Administrator who will provide reception support, manage office tasks, and assist in maintaining effective communication within the organization.
Building MaterialConsultingReal Estate
Responsibilities
Providing reception support, answering telephone and taking messages where necessary, ensuring they are passed on to relevant party immediately
Distributing internal and external mail
Ordering office refreshments/meeting lunches
Assisting with typing minutes, agendas and notices
Creating signs/documents as required
Maintaining filing systems
Reporting any site related IT problems to helpdesk
Meeting and greet guests as the face of the organisation
Ensuring visitors/guests sign in on arrival
Organising refreshments for meetings/visitors
Providing office diary management support, i.e. booking meeting rooms
Receiving deliveries/incoming and outgoing post
Working collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work
Qualification
Required
Good IT knowledge covering Excel, Word, Outlook
Good typing skills
Experience in an administration capacity previous experience in within construction environment
Experience of web-based applications/software
Knowledge and use of document control
Personal effectiveness e.g. stakeholder management, effective communicator
Company
Mace
Mace is an international consulting and construction company.
Founded in 1990
5001-10000 employees
H1B Sponsorship
Mace has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (1)
2022 (2)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Amanda Baldwin
Chief People Officer & Board Member
Andrew Jackson
Project Manager
Recent News
2026-01-06
2025-10-17
Company data provided by crunchbase