Maryland Nonprofits · 3 days ago
Administrative Assistant, Wellness/Wholeness/Clinical Services
Baltimore, MD
Full-time
Onsite
Entry, Mid Level
$50K/yr - $50K/yr
2+ years expMaryland Nonprofits is an organization focused on ensuring student success through various initiatives. The Administrative Assistant will provide comprehensive support to the Wellness/Wholeness/Clinical Services, coordinating communications, managing schedules, and handling documentation to ensure efficient program operations.
ConsultingLegalNon Profit
Responsibilities
Manage day-to-day administrative tasks and ensure smooth program operations
Maintain schedules, arrange meetings, and manage calendars for the division
Prepare and organize reports, presentations, and relevant correspondence
Maintain and organize all program-related documentation, including contracts, MOUs (Memorandums of Understanding), and compliance reports
Coordinate the submission of required forms and documentation for grant compliance
Ensure proper filing of time and effort documentation for staff across different funding sources
Act as the point of contact for internal and external communications regarding the program
Coordinate with schools, contractors, and vendors to facilitate program operations
Facilitate communication between division leadership and stakeholders
Assist with the planning and execution of WWCS-related events, workshops, and parent engagement activities
Manage logistical arrangements, including securing venues, arranging travel, and preparing materials for training and events
Input and manage data in relevant databases, including attendance, budget tracking, and grant management systems
Compile and distribute reports related to program performance, including attendance, budget utilization, and key milestones
Qualification
Required
Associate's degree in business administration or a related field preferred
2-3 years of experience in administrative support, preferably in a nonprofit or educational setting
Strong organizational and time-management skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with grant management software
Excellent written and verbal communication skills
Ability to handle sensitive information with confidentiality
Detail-oriented with strong problem-solving skills
Ability to multitask and prioritize work in a fast-paced environment
Strong interpersonal skills for working with diverse stakeholders including school staff, contractors, and program participants
Adaptability and a proactive approach to supporting the needs of program managers
Preferred
3+ years in after school programming for school age children
Knowledge of federal, state and local grant requirements and reporting is a plus
Experience with grant management and reporting is highly desirable
Benefits
Company paid Life and Disability Insurance
401(k)
Dental, health and vision insurance
Training & development
Generous PTO
Company
Maryland Nonprofits
Maryland Nonprofits is a nonprofit organization that offers consulting, training, and legal services for the nonprofit community.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Heather Iliff
President and CEO
Recent News
Maryland Daily Record
2025-03-20
Baltimore Business Journal
2025-02-19
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