University of Missouri-Columbia · 1 day ago
County Office Support (part-time) - Mississippi County
Columbia, MO
Part-time
Onsite
Mid, Senior Level
$18/hr - $20/hr
5+ years expThe University of Missouri-Columbia is dedicated to improving lives and communities through educational strategies. They are seeking a part-time Office Support Assistant IV to provide administrative support, manage accounting transactions, and assist in the coordination of county extension office activities.
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Responsibilities
Provides general/routine administrative and office support that includes a broad range of duties
Focuses on completing work effectively, efficiently and in a timely fashion
Maintains a spirit of cooperation with faculty and staff working as a team to accomplish objectives of Extension
Organizes and completes structured assignments according to priorities
Recognizes and solves typical problems that occur in own work area without supervisory approval
Evaluates and selects solutions from established options/procedures
Impacts own team through the quality of the services or information provided
Communicates through the regular exchange of information and other resources
Work as team member in cooperation with regional faculty, staff, volunteers, and other county office support staff
Maintains a clean professional office that provides excellent customer service
Greet visitors, answer incoming calls, route calls, take message, respond to general inquiries, and maintains appropriate office dress
Provide publications and reference materials for customers and refer questions to regional specialists
Open and close office in accordance with established schedule
Post notices of closing
Post events and maintain office webpage as requested
Keep inventory and order office supplies and postage
Maintain classroom schedule
Keep inventory of equipment and administer check out procedures
Receive incoming samples for lab tests and ensure submitted to university labs
Assist customers with self-directed training for private pesticide applicator licenses
Assist educational activities of affiliated volunteer organizations
Assist with pressure gauge testing services and proctor distance learning tests
Set job priorities in consultation with supervisor
Suggest best methods for accomplishing tasks
Ensure all work is completed in a timely manner and promote a professional image
Maintain and organize paper and electronic files
Maintain information flow and message services with the office and assist in maintaining program and office calendar for reference
Maintain and review account activities including preparing invoices and bills in QuickBooks™ as well as accepting payment for courses and services
Make deposits and reconcile bank accounts
Process payroll and corresponding taxes and file appropriate tax forms
Complete year-end close outs and reports
Prepare financial reports, County Extension Council meeting minutes, agenda, and other documents as necessary
Disseminate monthly invitation to council
Assist with council member elections, monthly and annual meetings
Assist in preparing monthly extension council documents, proposals, reports, etc
Assist in producing instructional materials and correspondence including preparation of mailing labels and mailers, edits newsletters, etc
Takes program registration, tracks payments and other duties for programs and classes
Processes bulk mailings and provides for delivery to post office
As with all positions, involvement with other duties and responsibilities may be expected in order to support the mission and purpose of MU Extension
Qualification
Required
High School Diploma or an equivalent combination of education and experience and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred
Effective communication skills, customer service experience, attention to detail and time management
Strong experience with Microsoft Office applications (Word, Excel, Access, Outlook), Facebook and QuickBooks™
Excellent proofreading skills with proficiency in APA and MLA styles
Professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals while maintaining confidential information/situations
Analytical skills and demonstrated organizational skills necessary to multi-task in a fast-paced environment
Possesses knowledge of specific processes and procedures needed to perform assignments within own work area
Three or more years accounting experience including accounts receivable reconciliation, general ledger, and financial statement experience
Accounting database experience, including A/R, A/P, and general ledger reporting
Ideal candidate will have PeopleSoft and QuickBooks Pro accounting experience
Proficient/Advanced user of Microsoft Office (Excel, Word, Publisher, Front Page, Outlook) preferred
Benefits
Tax Deferred Annuity Plan (403b)
Company
University of Missouri-Columbia
We are Mizzou! Our distinct mission, as Missouri's only state-supported member of the Association of American Universities, is to provide all Missourians the benefits of a world-class research university.
Founded in 1839Columbia, Missouri, USA
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carli Carmack
PROGRAM/PROJECT SUPPORT COORDINATOR SR
Chad Higgins
Interim Vice Chancellor for Extension and Engagement & Chief Engagement Officer for the UM System
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