CyberCoders · 5 days ago
Project Executive
San Diego, CA, US
Full-time
Onsite
Senior LevelCyberCoders is a technology company specializing in project management within the construction sector. They are seeking a Project Executive to oversee large and complex construction projects, ensuring financial performance, schedule adherence, risk management, and team development.
RecruitingSearch Engine
No H1B
Responsibilities
Facilitates Customer and Team's meetings and ensures that detailed meeting minutes and actions items registers are updated and promptly distributed
Ensure that all 'project start-up meetings' are held when required and with the appropriate team members
Ensures that the project action items are being systematically tracked and completed to support the project requirements
Ensure that project staff completes submittal reviews, status reports, closeout documents, and maintenance manuals promptly
Visit project sites regularly
The Project Executive is responsible to continually monitor progress identifying issues early during budget/costs reviews, developing needed corrective actions to mitigate issues, and to provide reports to the Responsible Director, Responsible Regional Manager or Responsible Vice President
Operate within budgetary limitations and requirements
The Project Manager inherits the role of day to day management of project financials while the Project Executive is responsible for developing proposals and execution strategy for the project. This strategy should be project-specific and evolve over the proposal phase and finalized early in execution. The plan should have buy-in from Construction, A/E, MEP Services, and Field Ops and include a reporting process to update Market Leaders as appropriate. The Risk Management and Relationship Management plans will be part of the execution strategy
Monitor the purchasing of all required materials, subcontracts, equipment, and services for project(s) by project staff and other team members, ensuring optimal savings within safety, quality, scheduling, training, and profitability requirements
Ensure that the project staff is issuing change orders to subcontractors and customers according to the work procedures
Ensure that the project staff is completing red files accurately and in a timely manner, as well as reviewing the red file and/or job cost reports with the Site Manager on a monthly basis
Responsible for oversight of project team in the development and maintenance of the project master schedule to ensure conformance to project execution strategy and contractual obligations
Responsible for collaboration with Field Operations Managers, A/E Services, and MEP Services to assess the project schedule progress, identifying potential issues, and assisting the project team in the development of corrective measures as needed
Ensure that any delays on the project are appropriately documented and communicated to all pertinent parties; includes producing timely notices and development of documentation to justify extensions to the schedule, and/or taking the development of documentation to justify extensions to the schedule, and/or taking appropriate measures to adhere to or modify the schedule
Ensure that all contractual terms and conditions in both owner contracts and subcontracts are understood by all parties. Must be able to render decisions and/or take appropriate action(s) based on the contractual obligations of all parties
Ensure that goals for safety, quality, scheduling, training, and profitability are met for specific project or projects. This includes the promotion and implementation of the safety and quality programs
Responsible for developing the project risk management plan and assigning responsibilities for monitoring and reporting progress. Plans should address both internal and external risks. Risk management planning should be incorporated into the Project Execution plan
Assess the effectiveness of plans and in collaboration with the Field Operations Manager, A/E Services, and MEP Services to develop changes to the plan and/or corrective action steps to be implemented by the team
Provide oversight, identifying potential issues & assist project teams in the development of corrective measures for risk mitigation. In addition, responsible in monitoring the corrective measure until risk is mitigated
Demonstrate and communicate a consistent and clear approach to problem-solving
Perform as primary customer contact and account manager. By definition, this relationship shall reside beyond that of the Project Manager and/or Senior Project Manager so that if issues are elevated above that of these individuals the Project Executive is a transitional stop prior to escalating to the Director
Develop relationship management plans and assign responsibility within the team and for reporting progress. Plans should address relationships with customer, subcontractors, and consultants. A project communication plan should be included outlining lines of communication for the project team, customer, subcontractors, and consultants. The Project Executive shall coordinate with A/E Services regarding consultants. Relationship management planning should be incorporated into the Project Execution plan
Assess the effectiveness of plans, and in collaboration with the Field Operations Manager, A/E Services and MEP Services develop changes to the plan and/or corrective action steps to be implemented by the team
Exuberate leadership qualities and awareness of Gray Core Values inside and outside of project team. Extend consideration, courtesy, and respect to project staff, subcontractors, suppliers, and customers
In the absence or termination of subordinates or other project staff, ensure continuity of workflow
Ensure that the project staff support and abide by the company's vision, core values, and mission statement
In coordination with the Field Operations Manager, A/E Services, and MEP Services monitor project team cohesiveness and develop action plans to correct issues associated with project management resources
Responsible for mentoring and training Sr. Project Managers and Project Managers and ensuring adequate training is available and provided to Assistant Project Managers and Project Engineers
Ensure that project staff and other team members maintain a cooperative and willing work environment with the engineering and design staff as well as the construction site staff
Responsible for communicating regularly with other Project Executives and Responsible Director, Responsible Regional Manager or Responsible Vice President in carrying out responsibilities
Qualification
Required
Responsible for the overall management of one large $500MM + or an individual project with a high level of complexity or multiple construction projects in Industrial & mission critical verticals
Facilitates Customer and Team's meetings and ensures that detailed meeting minutes and actions items registers are updated and promptly distributed
Ensure that all 'project start-up meetings' are held when required and with the appropriate team members
Ensures that the project action items are being systematically tracked and completed to support the project requirements
Ensure that project staff completes submittal reviews, status reports, closeout documents, and maintenance manuals promptly
Visit project sites regularly
The Project Executive is responsible to continually monitor progress identifying issues early during budget/costs reviews, developing needed corrective actions to mitigate issues, and to provide reports to the Responsible Director, Responsible Regional Manager or Responsible Vice President
Operate within budgetary limitations and requirements
The Project Manager inherits the role of day to day management of project financials while the Project Executive is responsible for developing proposals and execution strategy for the project
Monitor the purchasing of all required materials, subcontracts, equipment, and services for project(s) by project staff and other team members, ensuring optimal savings within safety, quality, scheduling, training, and profitability requirements
Ensure that the project staff is issuing change orders to subcontractors and customers according to the work procedures
Ensure that the project staff is completing red files accurately and in a timely manner, as well as reviewing the red file and/or job cost reports with the Site Manager on a monthly basis
Responsible for oversight of project team in the development and maintenance of the project master schedule to ensure conformance to project execution strategy and contractual obligations
Responsible for collaboration with Field Operations Managers, A/E Services, and MEP Services to assess the project schedule progress, identifying potential issues, and assisting the project team in the development of corrective measures as needed
Ensure that any delays on the project are appropriately documented and communicated to all pertinent parties
Ensure that all contractual terms and conditions in both owner contracts and subcontracts are understood by all parties
Ensure that goals for safety, quality, scheduling, training, and profitability are met for specific project or projects
Responsible for developing the project risk management plan and assigning responsibilities for monitoring and reporting progress
Assess the effectiveness of plans and in collaboration with the Field Operations Manager, A/E Services, and MEP Services to develop changes to the plan and/or corrective action steps to be implemented by the team
Provide oversight, identifying potential issues & assist project teams in the development of corrective measures for risk mitigation
Perform as primary customer contact and account manager
Develop relationship management plans and assign responsibility within the team and for reporting progress
Assess the effectiveness of plans, and in collaboration with the Field Operations Manager, A/E Services and MEP Services develop changes to the plan and/or corrective action steps to be implemented by the team
Ensure that the project staff support and abide by the company's vision, core values, and mission statement
In coordination with the Field Operations Manager, A/E Services, and MEP Services monitor project team cohesiveness and develop action plans to correct issues associated with project management resources
Responsible for mentoring and training Sr. Project Managers and Project Managers and ensuring adequate training is available and provided to Assistant Project Managers and Project Engineers
Ensure that project staff and other team members maintain a cooperative and willing work environment with the engineering and design staff as well as the construction site staff
Responsible for communicating regularly with other Project Executives and Responsible Director, Responsible Regional Manager or Responsible Vice President in carrying out responsibilities
The Responsible Director, Responsible Regional Manager, or Responsible Vice President has the authority to execute Subcontract agreements, release early payments to subs and vendors, accept deviations from our insurance limits, and to execute customer change orders
For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa
Benefits
Vacation/PTO
Medical
Dental
Vision
401k
Bonus
Relocation
Telecommute
Company
CyberCoders
CyberCoders is a recruiting firm locating job positions across all industries, including finance, education, engineering and healthcare.
Founded in 1999
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2013-12-02Acquired
Leadership Team
Nate Shuman
Lead Recruiter (Tech) CEO Club
Matt Miller
CTO
Recent News
2025-04-12
Company data provided by crunchbase