Focal Point, LLC · 6 hours ago
Receptionist/Facilities Manager
US-NJ-Somerset
Full-time
Onsite
New Grad, Entry Level
0+ years expLegrand has an exciting opportunity for a Receptionist/Facilities Manager to join the Data, Power & Control team in Somerset, NJ. The role involves providing exceptional customer service, performing various administrative tasks, and ensuring that all assigned duties are performed efficiently according to company policies.
Industrial ManufacturingLightingManufacturingSmart Building
Responsibilities
Operate telephone switchboard (TEAMS) to answer, screen, or forward calls, provide information, take messages, or schedule appointments
Provide exceptional customer service to respond to routine questions and provide information in a timely manner
Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
Use appropriate resources to determine answers to questions from customers or members of the public
Open, sort and route incoming mail/packages. Scan invoices into ESKER
Operate and maintain postage meter
Process small parcel FedEx shipments
As directed, coordinate food orders for meetings. Verify quantities needed, contact restaurants, place orders, coordinate food delivery, and take food to designated meeting rooms or areas. Set up designated meeting rooms or areas with utensils and beverages as needed
Order, organize, and stock office and break room storage areas. Ensure that available supplies are stocked and replenished as needed
Place POs in ESKER for various office/lab supplies as needed/requested
Perform weekly facility walkthroughs/inspections and document results
Create, print, laminate, and post office signs, announcements, and miscellaneous flyers as needed
Internal contact for building issues. Track said issues to closure
Contact building manager/vendors and schedule repairs for building maintenance and emergency issues
Maintain building Badges; activate and deactivate as necessary per request from HR or Facilities Manager
As directed, serve as a backup in preparing local, domestic, and international travel arrangements, including air travel, car rental, and hotel accommodations
As needed, assist HR with employee events, recognition, scheduling interviews, etc
Coordinate First Aid AED/CPR and Advanced Bleeding Control classes on a yearly basis
Maintain first aid kit supplies and AEDs
Qualification
Required
High School Diploma or GED; Associate's degree or equivalent from two-year college, preferred; or one year related experience and/or training; or equivalent combination of education and experience
Minimum of 6 months' receptionist and administrative support experience
Computer proficient with knowledge of Microsoft Office products (Word/Excel/Outlook/PowerPoint)
Effective oral and written communication skills with the ability to provide information across multiple groups in the Company including Finance, Engineering, Marketing, and Sales
Strong organizational skills and the ability to work independently
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations and high attention to detail
Benefits
Comprehensive medical, dental and vision coverage
High employer 401K match
Above-benchmark paid maternity and parental leave
Paid time off to volunteer
An active/growing Employee Resource Group network
Company
Focal Point, LLC
Founded more than 25 years ago Focal Point, a brand of Legrand, is a Chicago-based architectural lighting and integrated acoustical systems manufacturer.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Randall Chism, PHR
HR Business Partner
Recent News
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