Brown University · 1 day ago
Post-Award Dept Research Administrator
Bradley Hospital
Full-time
Hybrid
Mid, Senior Level
$56K/yr - $92K/yr
5+ years expBrown University is a prestigious institution seeking a Post-Award Department Research Administrator to manage all post-award administration functions. This role involves providing financial oversight and support for grants, contracts, and clinical trials, ensuring compliance with sponsor regulations and assisting principal investigators with budgeting and spending plans.
EducationHigher EducationUniversities
Responsibilities
Consistently applies the corporate values of respect, honesty and fairness and the constant pursuit of excellence in improving the health status of the people of the region through the provision of customer-friendly, geographically accessible and high-value services within the environment of a comprehensive integrated academic health system. Is responsible for knowing and acting in accordance with the principles of the Brown University Health Corporate Compliance Program and Code of Conduct
Serves as point person and facilitates smooth coordination, communication, and problem resolution relative to research administrative matters between Bradley Research, research administration, faculty, divisional leaders, and other hospital and university departments. Leads and coordinates special research-related projects, such as investigator incentive programs, departmental and divisional reports and statistics
Coordinates transfers of research funding for the purpose of proper reimbursement and allocation of physician salaries on research accounts. Assists in managing the department post-award aspect of projects, which requires sensitivity to the needs of individual investigators, knowledge of sponsor, institutional and departmental requirements, ability to interpret those requirements and competency in addressing the in-house systems (research administration, accounts payable, accounts receivable, finance, purchasing, human resources, payroll and pharmacy)
Determines which principal investigators (PI) or staff need closer monitoring to prevent activity which could affect the institution negatively, such as monetary loss due to audit disallowance, loss of funding or liability incurred due to research conducted without necessary approvals. May intervene to point out available resources or alternative procedures, as appropriate
Communicates institutional and funding agencies’ regulations and policies on grants and contracts. Familiarizes administrative staff regarding Bradley Hospital and Brown University Health institutional research policies and procedures
As appropriate, may assist Associate Director for Research with research administrative activities of Bradley Research, including coordinating and overseeing human resource and payroll issues. Interacts with research administration and human resource department regarding new positions, recruiting, job changes, salary reviews and other related policies and procedures to assist PI’s. Maintains confidential and comprehensive records of salary expenses and other disbursements, recommending adjustments where necessary. Reviews and monitors policy and procedure adherence for purchase orders, travel requests, spend authorization requests, requisitions for payment including all equipment, maintenance agreements, contracts and subscriptions, assisting where necessary
Monitors time sheets and employee change forms for hourly and salaried research oriented personnel within department. Assures that funds are available and notifies PI’s and Chair/Chief when adjustments become necessary. Coordinates with the Chair/Chief/Research Manager and research administration on problem issues as appropriate. Maintains communications with review committees to learn of any new requirements and to help ensure compliance with current regulations
Prepares/provides reports and documents as requested by the Bradley Research PIs; attends related meetings on regular basis. Maintains strong daily association with research administration, including collaboration on final reports and some accounting adjustments. This also includes resolution of problem accounts with principal investigators, sponsors, or administrators. Reviews and determines direct cost transfers are allocated to appropriate account and are allowable. Ensures the accuracy of research time and effort reporting system. Works with research investigators to obtain information for submission to research finance on a monthly basis. Maintains current knowledge of sponsor requirements, procedures and areas of interest through active communication with sponsors and professional societies. Maintains awareness of new or changed regulations. Maintains active communication with investigators, administrators and others to gather and exchange information. Maintains current knowledge on policies and federal regulations
Qualification
Required
Bachelor's degree in business administration, finance or related area, or lieu, at least 5 years of relevant financial management or administration experience
Excellent verbal and written skills are essential
Ability to understand and work with financial and payroll activity from multiple sources
Ability to prepare interpretive and detailed accounting reports and statements
The ability to work remotely, including an adequate workspace with internet access
Demonstrated understanding of continual process improvement and data driven process monitoring and decision-making
Excellent oral and written communication skills
Ability to cultivate and maintain strong working partnerships and communicate with faculty and staff
Excellent attendance
Ability to work independently and be self-motivated
Strong attention to accuracy and clear understanding of confidentiality is essential
Exhibits and maintains a positive attitude and works well as part of a team
Superior computer skills with specific knowledge and ability with Microsoft Word, PowerPoint, Excel and Outlook or other similar software
Advanced MS Excel skills required such as financial projections and budgeting, data analysis and graphs/tables
Thorough knowledge of software such as Microsoft Word, Access and Windows
Experience with Workday and/or federal and non-federal funding, and regulations set by local, federal, hospital, and independent agencies a plus
Ability to learn specific research programs
Demonstrated ability to manage multiple projects, navigating competing priorities, and consistently meeting demanding deadlines
Company
Brown University
Brown University is an Ivy League research university that provides undergraduate and graduate programs. It is a sub-organization of Brown University Health.
1001-5000 employees
H1B Sponsorship
Brown University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (105)
2024 (84)
2023 (100)
2022 (73)
2021 (56)
2020 (40)
Funding
Current Stage
Late StageTotal Funding
$860.76MKey Investors
RI Life Science HubNASADepartment of Energy & Environment
2025-07-28Debt Financing· $500M
2025-04-11Debt Financing· $300M
2024-08-08Grant· $0.01M
Leadership Team
Sylvia R. Carey-Butler
VP for institutional equity and diversity
Diane Lipscombe
Professor of Neuroscience
Recent News
2026-01-16
2025-12-30
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